Al and Jerry Board Update
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The following is submitted jointly by Al Reuben and Jerry McQuaid as Board Update 84
Board Update #84
by
Jerry McQuaid
Hi Folks,
We conducted the quarterly Board of Directors Meeting today. If you missed it, you can view it on a rebroadcast at 2 PM on May 3 or 6 PM on May 4.
Here is what happened:
This was Steve Koehl's last meeting as a board member and Ken Hull presented him with a plaque honoring his service.
The policy regarding regulation of golf carts was modified to require that the cart be registered with the Community Association, that the individual responsible for the golf cart must register it within 30 days of assuming that responsibility, that proof of insurance be shown as part of the registration process, that the registration need not be renewed so long as the person responsible for the golf cart does not change, and that all citations in connection with the operation of the golf cart stand against the person who registers it.
The policy is now silent on the location of the sticker since the Safety and Services Team or Security personnel apply it anyway. No residents spoke for or against this change in policy.
The only other item of business, beyond the routine committee reports was a presentation regarding the changes in the Amenity Program. Here are the relevant points.
The proposal, developed by the resident board members, was the outgrowth of concerns regarding the announced amenity program voiced by a variety of groups and individual residents throughout the community. Here were their concerns:
1. The planned 4000 square foot expansion of Pinckney Hall, scheduled for this year, would have a devastating effect on all organizations that use meeting space in this facility. Since there are not alternative spaces available, this was a major issue. It was not unlike the problems identified with attempting to expand the Fitness Center before the Argent III Center was built.
2. The planned expansion of Pinckney Hall would enable some significant improvements in the ability to stage theatrical productions. However, these improvements would only apply from the front of the stage rearward. No significant improvements in audience capacity or audience line of sight were planned.
The resident board members assumed responsibility for providing input to the developer regarding amenity planning. We had previously proposed establishment of a resident Amenity Advisory Committee to do this. The developer had declined to accept this approach but agreed to work with the resident board members in this capacity. We proceeded to meet with a variety of groups and individuals including those involved in theatrical productions as well as representatives from the Interclub Council and various other individuals to attempt to address the above concerns. Here is what we ultimately recommended to Ken Hull.
1. Cancel the major expansion of Pinckney Hall.
2. Shift the 4000 square feet planned for the Pinckney Hall expansion to the Activities Building, which was originally scheduled for construction in 2008. This would create an Activity Center approximately 18,000 square feet in size.
3. Incorporate the backstage recommendations, originally planned for Pinckney Hall, into the design of the Activity Center. Create a venue for theatrical productions by including sloped retractable theater seating with the stage and backstage facilities in the Amenity Center. Do this in a way such that, when the seating is retracted, large multipurpose space is created.
4. Move the Activity Center project forward in the schedule and build it in a location that preserves as much green space in Town Square as possible.
There are many advantages to this approach. There will be little or no disruption to Pinckney Hall activities. The needs of the audience as well as those of the performers will be addressed in the venue for theatrical productions. With a stage in the Activity Center, we will have the ability to stage simultaneous events requiring a stage and large space. Tear down and setup time with the retractable seating will be reduced yielding cost savings.
Ken Hull then announced the following changes to the Amenity Program which embrace the recommendations that we made while adapting the sequence to meet the developer's needs as well:
1. The major expansion of Pinckney Hall is canceled. There will be a very small expansion of storage space only in 2004. Two tennis courts, near the Pavilion, will also be built in 2004.
2. The expansion of the Crafts Facility will be delayed from 2005 to 2006.
3. An 18,000 square feet Activity Center will be constructed in 2006. A 14,000 square feet Activity Center was originally planned for construction in 2008. Two more tennis courts and four bocci courts will also be built in 2006.
4. The Fitness Center expansion planned for 2006 will be moved out to 2008.
5. The softball field and all other "field sports," (read that as basketball, horseshoes, and volleyball), will move to a site at the Northeast corner of Thomas Heyward and Sun City Boulevard, adjacent to the Dog Park. The Activity Center will go on the site of the current softball field.
The addition of nine golf holes to the Hidden Cypress course will stay in 2007 as originally planned.
I want to emphasize that what was described was a plan and not detailed individual projects. We still have to decide what has to go into individual buildings and that will be undertaken on a schedule dictated by the overall plan. The three resident board members, in their role in lieu of the Amenity Advisory Committee, will assume leadership in assuring resident input as the individual projects get developed.
Following the amenity presentation, the board meeting was adjourned. Some important questions of broad interest were asked during the Q&A period which routinely follows the formal board meeting. They were as follows:
1. Q-Will there be a cover on the new outdoor pool to enable year-round use? A-Ken will discuss this at the May meeting of the Fitness Advisory Committee meeting.
2. Q-When will the Nature Trail be completed? A-Rob Smith responded that the formal completion date is September 1.
3. Q-Will there be additional parking in Town Square? A-It will be addressed at the time of construction of the Activity Center (2006).
4. Q-Will the Lending Library space be expanded. A-It will be addressed at the time of the Craft Building expansion.
5. Q-Will the stained glass craft space be moved out of the Woodworker Shop to the craft area? A-This will also be addressed at the time of the Craft Building expansion.
6. Q-Are the developer's commitments to maintaining open space being honored as land development continues? A-Rob Smith answered that all cuts through wetlands for roads must be approved by the Army Corps of Engineers.
7. Q-Will there be stop signs at the intersection of Sun City Boulevard and Col. T. Heyward (Historic Village)? A-Ken Hull said that we are awaiting a comprehensive traffic study that will evaluate this need. It is currently being reviewed by Thomas and Hutton engineers.
8. Q-What is the plan for golf cart parking? A-Ken Hull wants to try an approach that solicits voluntary sharing of automobile parking spots by two golf carts. This answer came as somewhat of a surprise as the board, in a recent workshop, had decided to proceed with a trial of dedicated golf cart parking spaces. We'll have to get this resolved.
That's what happened. There is more detail available by watching a rebroadcast of the meeting at 2 PM on May 3 or 6 PM on May 4.
Jerry
We conducted the quarterly Board of Directors Meeting today. If you missed it, you can view it on a rebroadcast at 2 PM on May 3 or 6 PM on May 4.
Here is what happened:
This was Steve Koehl's last meeting as a board member and Ken Hull presented him with a plaque honoring his service.
The policy regarding regulation of golf carts was modified to require that the cart be registered with the Community Association, that the individual responsible for the golf cart must register it within 30 days of assuming that responsibility, that proof of insurance be shown as part of the registration process, that the registration need not be renewed so long as the person responsible for the golf cart does not change, and that all citations in connection with the operation of the golf cart stand against the person who registers it.
The policy is now silent on the location of the sticker since the Safety and Services Team or Security personnel apply it anyway. No residents spoke for or against this change in policy.
The only other item of business, beyond the routine committee reports was a presentation regarding the changes in the Amenity Program. Here are the relevant points.
The proposal, developed by the resident board members, was the outgrowth of concerns regarding the announced amenity program voiced by a variety of groups and individual residents throughout the community. Here were their concerns:
1. The planned 4000 square foot expansion of Pinckney Hall, scheduled for this year, would have a devastating effect on all organizations that use meeting space in this facility. Since there are not alternative spaces available, this was a major issue. It was not unlike the problems identified with attempting to expand the Fitness Center before the Argent III Center was built.
2. The planned expansion of Pinckney Hall would enable some significant improvements in the ability to stage theatrical productions. However, these improvements would only apply from the front of the stage rearward. No significant improvements in audience capacity or audience line of sight were planned.
The resident board members assumed responsibility for providing input to the developer regarding amenity planning. We had previously proposed establishment of a resident Amenity Advisory Committee to do this. The developer had declined to accept this approach but agreed to work with the resident board members in this capacity. We proceeded to meet with a variety of groups and individuals including those involved in theatrical productions as well as representatives from the Interclub Council and various other individuals to attempt to address the above concerns. Here is what we ultimately recommended to Ken Hull.
1. Cancel the major expansion of Pinckney Hall.
2. Shift the 4000 square feet planned for the Pinckney Hall expansion to the Activities Building, which was originally scheduled for construction in 2008. This would create an Activity Center approximately 18,000 square feet in size.
3. Incorporate the backstage recommendations, originally planned for Pinckney Hall, into the design of the Activity Center. Create a venue for theatrical productions by including sloped retractable theater seating with the stage and backstage facilities in the Amenity Center. Do this in a way such that, when the seating is retracted, large multipurpose space is created.
4. Move the Activity Center project forward in the schedule and build it in a location that preserves as much green space in Town Square as possible.
There are many advantages to this approach. There will be little or no disruption to Pinckney Hall activities. The needs of the audience as well as those of the performers will be addressed in the venue for theatrical productions. With a stage in the Activity Center, we will have the ability to stage simultaneous events requiring a stage and large space. Tear down and setup time with the retractable seating will be reduced yielding cost savings.
Ken Hull then announced the following changes to the Amenity Program which embrace the recommendations that we made while adapting the sequence to meet the developer's needs as well:
1. The major expansion of Pinckney Hall is canceled. There will be a very small expansion of storage space only in 2004. Two tennis courts, near the Pavilion, will also be built in 2004.
2. The expansion of the Crafts Facility will be delayed from 2005 to 2006.
3. An 18,000 square feet Activity Center will be constructed in 2006. A 14,000 square feet Activity Center was originally planned for construction in 2008. Two more tennis courts and four bocci courts will also be built in 2006.
4. The Fitness Center expansion planned for 2006 will be moved out to 2008.
5. The softball field and all other "field sports," (read that as basketball, horseshoes, and volleyball), will move to a site at the Northeast corner of Thomas Heyward and Sun City Boulevard, adjacent to the Dog Park. The Activity Center will go on the site of the current softball field.
The addition of nine golf holes to the Hidden Cypress course will stay in 2007 as originally planned.
I want to emphasize that what was described was a plan and not detailed individual projects. We still have to decide what has to go into individual buildings and that will be undertaken on a schedule dictated by the overall plan. The three resident board members, in their role in lieu of the Amenity Advisory Committee, will assume leadership in assuring resident input as the individual projects get developed.
Following the amenity presentation, the board meeting was adjourned. Some important questions of broad interest were asked during the Q&A period which routinely follows the formal board meeting. They were as follows:
1. Q-Will there be a cover on the new outdoor pool to enable year-round use? A-Ken will discuss this at the May meeting of the Fitness Advisory Committee meeting.
2. Q-When will the Nature Trail be completed? A-Rob Smith responded that the formal completion date is September 1.
3. Q-Will there be additional parking in Town Square? A-It will be addressed at the time of construction of the Activity Center (2006).
4. Q-Will the Lending Library space be expanded. A-It will be addressed at the time of the Craft Building expansion.
5. Q-Will the stained glass craft space be moved out of the Woodworker Shop to the craft area? A-This will also be addressed at the time of the Craft Building expansion.
6. Q-Are the developer's commitments to maintaining open space being honored as land development continues? A-Rob Smith answered that all cuts through wetlands for roads must be approved by the Army Corps of Engineers.
7. Q-Will there be stop signs at the intersection of Sun City Boulevard and Col. T. Heyward (Historic Village)? A-Ken Hull said that we are awaiting a comprehensive traffic study that will evaluate this need. It is currently being reviewed by Thomas and Hutton engineers.
8. Q-What is the plan for golf cart parking? A-Ken Hull wants to try an approach that solicits voluntary sharing of automobile parking spots by two golf carts. This answer came as somewhat of a surprise as the board, in a recent workshop, had decided to proceed with a trial of dedicated golf cart parking spaces. We'll have to get this resolved.
That's what happened. There is more detail available by watching a rebroadcast of the meeting at 2 PM on May 3 or 6 PM on May 4.
Jerry