Following the establishment of a quorum, two items previously confirmed by the Board by Unanimous Written Consent were announced. 

 

The first is an amendment to the By-laws changing the quorum requirement for a meeting of a Neighborhood Committees to 10% of the Class "A" (resident) votes attributable to Lots in the neighborhood.  This replaces a simple majority, and corrects an error in the previous relevant document dealing with this issue.

 

The second is the unanimous acceptance by the Board of the recommendation of the Chair of the Strategic Planning Committee to add new members to that committee.

 

Following adjournment of the Special Board of Directors Meeting, the Board immediately began its June Board Workshop.  The following are the notes of that Workshop:

 

1.  Traffic Study--Sun City's Traffic Study is nearly completed and its findings will be shared with the community shortly.  The study, being done to find ways to make adjustments to Sun City's streets and intersections, should improve safety throughout the community when implemented.

 

2.  Resident Appeal Procedures--The Resident Board Members have requested a review of the current procedures used during appeals to the Covenants Committee and to the Board following a summons.  It is hoped that this will allow those involved in the process a better guide for generating an appeal, while also providing the appellate bodies more information upon which to base their decisions.

 

3.  Enforcement of CC&R's--Following a general discussion regarding the necessity to ensure that Sun City's Covenants, Conditions and Restrictions are more closely monitored, it was decided that the first step in this process should remain with the Neighborhood Committees.  The Resident Board Members and the developer will work together to strengthen this process.

 

4.  Vinyl Siding--The Board has requested that the developer review the current procedures regarding the offer for full or partial replacement of vinyl siding on villas by Owens Corning.  Following that review it is the intent of the Resident Board Members to provide a further update to bring more clarity to the issues regarding warranties, reserve funding and equity for all parties.

 

5.  Pinckney Hall Roof--The Resident Board Members questioned the need to replace the roof on Pinckney Hall after only 7-8 years use.  The members were assured that the design of the existing roof is being altered to ensure that the new roof has a life of 15-20 years.

 

6.  I.D. Cards--Shortly a new system will be installed for issuing new resident identification cards.  Initially the new cards will be issued to those currently possessing temporary identification.  Shortly thereafter, the process of issuing new cards to all the residents will begin.  The new system is designed to be used with electronic readers that will allow resident and residents guests access to our amenities, while making it more difficult for unauthorized individuals to use our facilities.  The unauthorized use of our facilities is a growing problem, and it is hoped that these "smart cards" will be a first step in addressing this misuse of our amenities.  The system likely will also allow for data collection that will be invaluable for managing and scheduling the use of our facilities.

 

7.  Entrance Gates--The laser readers at our various gates are being installed.  The target date for initial use is July 15, with a goal July 31, for ending access by the transponders we currently are using.

 

8.  Facility Rental--A review of the rental of our facilities, in particular, Pinckney Hall and Riverbend Lodge, has been ordered.  The goal is to establish set criteria for the use of these facilities by residents and non-residents who rent them for private functions so that the community property can be protected, the liability issues reduced, and the surrounding properties have minimal disturbance.

 

9.  Argent III--It was announced that the construction of the Argent III Golf and Recreation Center is on schedule, but that with the recent storms the date could slip from the end of December to sometime in the first quarter of 2005.

 

10. Okatie Creek Golf Course--The Resident Board Members requested that the developer investigate several proposed options for correcting some or all of the drainage problems on the Okatie Creek Golf Course.  While there are no easy decisions regarding the payment of the expense to resolve the drainage issue, an investigation of a variety of proposed options could lead to further discussion between the residents and the developer.

 

11. Volunteer Recognition--The Board has opted to move forward with a broader program than last year for recognizing those volunteers who have made substantial contributions to the Sun City Community.  The intent is to create an event that celebrates the recipients of the award with greater participation by friends and family of the honorees and more of the community.

 

12.  Leisure Trail Marking--In hopes of improving safety, the Board will order signs to be posted on the leisure trail running along Sun City Boulevard to alert bicyclists to yield to and alert pedestrians sharing the path. Stop signs will be added at either end of the tunnel running under Sun City Boulevard for the same purpose.

 

13. Satellite Dish Placement--With the growing use of satellite dishes in SCHH guidelines were approved that recommend six locations for the placement.  This is being done in order to preserve the architectural integrity and beauty of our community by exercising the Community Association's right under FCC guidelines to require all satellite dishes to be installed per a prioritized list of placement preferences provided by the association.  In the unlikely event of signal disruption, unreasonable delay, or unreasonable expense to the homeowner, provision has been made for residents to contact the Community Standards office for satellite placement assistance.