Hi Folks,

The Sun City Community Association held its July Workshop on Wednesday, July 14th. The following is a summary of the meeting.

I. Kim Burgess, CAM Controller, made a presentation of the financials.  The total deficit for the six months ended June 30 is $(18,802). Of this number, the Homeowner Association [HOA] surplus for six months ended June 30 is $4,791. The Golf deficit for the six months ended is $(23,593). The greater than budgeted HOA fees are a result of greater than budgeted number of home and lot closings (total home closings through June 30 are 3,572).

Additionally, at the Resident Board Members’ request, Kim discussed the new procedure for permitting the charging of expenses to a resident’s CAM number. Effective June and at the initiation of the Interclub Council working in concert with the Finance Committee, members of chartered clubs can authorize the Community Association to charge their  member account for charter club dues, training classes, etc. Periodically, the Board will review this procedure to ensure that there is no unexpected risk to the Community Association.

II. Review of the Traffic Study continues and the community will be apprised of the results of this Study once the Board has reviewed the information.

III. Efforts are underway to study drainage concerns on the Okatie golf course. Bob Mahnke, Executive Director will discuss drainage issues with other communities and report his findings to the Board.

IV. Following a discussion related to safety on the Nature Trail and associated parking, it was agreed that the Nature Trail parking at the Sun City Boulevard entrance will be for bicycles. Designated parking area near the Col. Thomas Heyward entrance will permit cars, golf carts and bicycles. It is expected that the trail will be ready on or about September 1.

V. Discussions are taking place among members of the Volunteer Recognition Committee related to the 2nd annual Board of Directors Recognition Award. Some minor expansion of the program is anticipated.

VI. Ken Hull is reviewing open land options to determine where additional garden plots may be offered.

VII. Al Reuben as Chair of the 2004 Board of Director Nominating Committee, Clint Young as Chair of the 2004 Election Committee and Bob Mahnke, Executive Director will discuss recommended changes for the 2005 Board of Director Nomination and Election Rules process. Upon completion of the review, the plans will be submitted to the Board for approval.

VIII. The Resident Board Members discussed the need to re-establish the Technology Committee. In particular we want to investigate scanners for electronic resident ID’s, and seek to develop an official community website. Bob Mahnke and Richard Vetter will be reviewing a list of potential components for a website, discussing items considered by the previous Executive Director and will participate with Pulte staff on possible design recommendations. It is suggested that the Technology Committee work with the Resident Communication Committee to help determine our needs and capabilities.

IX. Resident Board Members have requested that Bob Mahnke continue the study of the general insurance needs of the community and to determine whether it is feasible to separate the residential portion (Villa Insurance) from the Commercial Insurance required for the Common Property.

X. From time to time residents have expressed interest in being considered for positions within the Pulte organization. The Resident Board Members were advised that residents who are interested in being considered for a position might review job postings via Pulte.com, Careerbuilder.com and ads in the local papers. If a position is open that requires the candidate be a resident, e.g., Resident Host, an ad will be placed in SunSations.

XI. The Board discussed the need to enforce parking restrictions in Town Square. Additionally, the Board requested clarification of procedure for those who fail to produce proof of driver’s license/registration/insurance to the patrol officer or the Community Standards Office. All drivers who are stopped are reminded that they have 5 (five) business days to produce the documents. Failure to do so will cause a fine to be levied. We stressed the need for consistency among all drivers, i.e., residents, workers, vendors and construction.  We are assured that enforcement will be consistent.

XII. Resident Board Members questioned the manner in which property belonging to CAM is being stored and whether our facilities have provision for adequate storage. Currently we are storing chairs behind the fitness center with little regard to their condition. Expansion has been started for Pinckney Hall where tables, chairs and stage risers will be stored. Additional storage needs will be reviewed for items assigned to the fitness center.

XIII. Miscellaneous – There was agreement that the Board of Directors 2004 Goals and Objectives will be reviewed by Bob Mahnke, Executive Director. Bob work with Board Members to monitor progress. It is recognized that in the absence of an Executive Director for a three month period, some goals and objectives might not be met.

Rich Espinoza will investigate and follow-up on the installation of ceiling fans for the fitness center in the area used for Circuit Training and other exercise.

The Resident Board Members are working together on concerns that are in the best interests of the community and appreciate your input and support.

We hope to see you at the Board Meeting scheduled for July 29th.

Please note that you cannot send a reply to the messages sent via this e-mail list. If you have any questions or comments, please contact one of us as follows:

Jerry McQuaid	gmcqu43034@aol.com
Karen Pacifico	icare@thepacificos.com
Al Reuben	alreubenschh@aol.com