Hi Folks,

The Board of Directors held its quarterly meeting on October 28th. If you wish to see a rebroadcast, tune to CATV 50 at 6:00 pm on November 1, 2, 4, or 5.

1.      The Consent Agenda of the board meeting deals with formal action taken by the board between meetings. These items require the unanimous written consent of the board. The consent agenda this time included the following items:

A.     Adding two members to serve on the Volunteer Recognition Committee and Change of Committee Name to “Board of Directors’ Award Committee.”

B.     Resolution that the Board of Directors urges the residents of our community to vote in favor of the proposed one percent increase in the sales tax for Beaufort County and that the Board provide a copy of this resolution to the Beaufort County Council.

C.     Establishment of a golf policy that permits annual passholders who have depleted all rounds within their tiered rate category, the ability to purchase additional rounds at the same per-round rate as their initial tiered rate category. This discounted rate program will be extended for the balance of calendar year 2004 and for subsequent years unless the Board resolves otherwise, and will be retroactive for the remainder of the 2004 calendar year, applicable to those who have already purchased additional round packages.

D.     Approval of the rules and regulations and fee schedule for the new RV/Boat Club Storage Facility.

E.      The board approved recommendations from the various board-appointed committees relative to filling vacancies that will occur effective October 31, 2004. The committees and the number of appointees for each are as follows: Property and Grounds Committee 3; Modifications Committee 4; Government and Business Affairs Committee 2; Golf Advisory Committee 5; Covenants Committee 5; Resident Communication Committee 3; Finance Committee 3; Strategic Planning Committee 1.

2.      Kim Burgess, Controller, presented a quarterly financial report advising residents that the Homeowner deficit is overall favorable to the budget.

3.      YTD golf operations has yielded a deficit that is lower than budget. This is primarily due to lower payroll costs in golf maintenance and lower taxes. The YTD advance from the developer is at $46,000, nearly $100,000 less than planned in the budget.

4.      Below are brief highlights of Bob Mahnke, the Community Associations Executive Director, report:

• The Association now employs a total of 123 employees (71 full-time and 52 part-time), an increase of 3 over the previous quarter.

• There has been a review of traffic policies and a recommendation for revisions to the enforcement policy. An evaluation of traffic at the 278 gate is being completed with a view to reducing speed and creating additional parking in the area. In the third quarter, over 4,500 residents participated in seminars, special events and community-wide club events.

• SunSations plans to increase its size by 4 pages to help accommodate the waiting list of advertisers.

• New Fitness equipment has been ordered to replace some of our existing equipment as well as for the new Hidden Cypress Golf and Recreation Center.

• A total of 157 speeding citations were issued during the past quarter, and 11,292 guest passes were issued by Security at the front gate.

5.      One item was presented under Old Business:

A.     The Board approved a revised Traffic Enforcement policy proposed by the Association’s Executive Director at the direction of the Board. The policy contains the following procedures:

1.All residents, guests, contractors, vendors, and employees will begin the 2005 calendar year with a clean record.

2.Implementation of this policy will begin with notification to the membership published in the December issue of SunSations and enforcement to start on January 1, 2005.

3.The fines for traffic violations will be as follows: First violation $25; Second violation in a 12-month period will be $50; Third and all additional violations in a 12-month period will be $75 each. Other sanctions such as loss of Association privileges may be invoked following receipt of a third violation in a 12-month period.

4.All traffic violations and traffic stops will be tracked and recorded by Security Officers using a newly created database.

5.For the purpose of calculating the level of fines, 12 months after each violation the driver’s record will be cleared of that violation.

6.Security Officers will use both mobile and stationary radar to strictly enforce posted speed regulations, but will not do so from a concealed location.

7.Security will utilize 4 unattended radar trailers throughout the community to remind motorized vehicle operators of their speed.

8.Drivers who receive violations may appeal the violation following our current appeals process.

9.Numbers and types of violations will be published each month in SunSations.

6.      Four items were considered under New Business:

A.     A. The Board appointed Karen Pacifico as Chairman of the Nominating Committee for the 2005 Board of Directors election and directed her to propose a committee for board approval.

B.     The Board approved a revised golf refund policy as recommended by the Golf Advisory Committee. Highlights of the approved policy are:

1.      Refund requests must be submitted in writing to the Director of Golf of the SCHH Community Association and must be made on a timely basis.

2.      Residents who qualify for a refund will have the amount credited on 12/31/2005 to their SCHH Association account. There will be no cash refunds except in the event of death.

3.      Only members who are SCHH residents on 12/31/2005 will qualify for a refund.

4.      Refund requests must be submitted before October 1, 2005.

5.      Rounds played after the date a refund request is submitted will be billed at the resident non-member rate.

6.      Refunds are available in the event of death. If a surviving spouse chooses to continue using the membership, the trail pass and, if appropriate, a couples range pass, he/she may do so and no refund would be available. If the surviving spouse requests a refund, it will be 100% of the unused rounds at the rate per round for the applicable membership and a pro-ration of the time remaining on the trail pass and applicable range pass.

C.     The board approved Nomination/Election Rules for Board of Directors as proposed by the 2004 Nominating and Election Committees. A copy of these recommendations can be viewed at the CAM Office.

D.     The board approved the 2005 proposed budget and revised 5-Year Financial Plan as recommended by the Finance Committee. As submitted, the 2005 HOA assessment is $1,445 per lot.

Our apologies for the length of this update but it was an important meeting.

Please mark your calendar for Wednesday, November 10, when we will host our first Town Hall Community Meeting in Pinckney Hall from 10 AM 'till noon. The format of the meeting will be such that the majority of time will be allotted to responding to questions from the residents. This is everybody's chance to ask any question pertaining to the Association, our Covenants, Conditions and Restrictions (CC&R's), amenity planning, our lifestyles, and any other subject pertaining to the overall community. We hope to see you there.

Karen Pacifico