Board Update
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Board Update #102 [2004/12/07]
Hi There:
On behalf of your Resident Board Members, below is a summary of
the Sun City Community Association Board of Directors Workshop
held on Wednesday, December 15, 2004:
A. The Strategic Planning Committee, whose efforts are
focused toward the creation of an operating structure under
which the Sun City Hilton Head will govern and manage its
facilities after development is concluded, presented an overview
of it's efforts since its establishment earlier in 2004.
The overview included the committee's efforts to
define and recommend to the Board specific terms--Vision,
Mission, Strategy, Goals, Objectives, Action Plans--that can be
applied to its efforts as the committee moves forward.
That will enable the Board and its committees to use
universal terms while working on behalf of the community.
The Strategic Planning Committee is working with process
that ensures appropriate analysis, planning, approval and
implementation. This process will be a long-term effort,
but by starting the process at this early date we
should be well ahead of where other communities have been when
they took over the full responsibility from their developers.
Upon further study and discussion of the specifics presented at
the meeting, the Board will respond to the committee by
providing the additional direction it is seeking.
B. The Government and Business Affairs Committee,
also established earlier this year, presented an overview
of its efforts to date. The overview included many of the
activities the committee is involved with at the State,
Regional, County and local Municipal government levels, as well
as its activities with the local business community and local
residential and commercial developers. A partial list
of some of the groups with whom the committee currently is
working includes--The Hilton Head-Bluffton Chamber of Commerce,
the Bluffton Economic Development Council, the Jasper County
Economic Task Force, and the Savannah River Site Advisory
Committee. The committee maintains ongoing contact with
our State Representatives, the Low Country Council of
Governments, the Route 170 Corridor Planing Commission, Beaufort
County Council, and the Jasper County Economic Task Force.
Members of the committee currently are tracking progress
regarding new developments on Route 170--Kent Estates and the
Verdier development--Okatie Crossing and USCB/New River Student
Housing. As can be readily seen, this committee is helping
to bring the views of Sun City's residents to a wide audience
whose decisions can affect our daily lives and lifestyles.
It was agreed at the Board Workshop that the Government and
Business Affairs Committee should maintain regular contact with
Sun City's developer to ensure that we and the developer are
carrying the same message to these audiences.
C. Based on comments and recommendations from the Board
members, Bob Mahnke, Executive Director of the Community
Association presented revisions to the Community Rules, Policies
and Procedures. Each of the recommendations were discussed
and appropriate clarification made for each. Mr. Mahnke
will have the results of those discussions incorporated into new
drafts of the documents for further review by the Board. The revisions
to the rules is a major undertaking intended to clarify the
documents that are used to govern our community.
D. The Board discussed and reviewed general
recommendations regarding the establishment of guest fees for some
amenities, and for developing security procedures that will
ensure that trespassers do not have ready access to our
facilities. While no final recommendations were made at this
meeting, it is certain that there will be further discussions, and
that policies will be established that are not punitive to our
residents while protecting our amenities.
E. The Board discussed the Fitness Advisory Committee's
recommendations regarding revisions to our pool policy. No
action was taken and further discussion will take place before any
final decisions are made. It is hoped that a policy will be
presented for consideration at the January Board of Directors
meeting.
F. There was some discussion regarding the golf reserve
policy. No current action was recommended.
G. In line with the Board's Fiduciary responsibility there
was discussion as to how we can improve the procedure for
transferring property form the developer to the Community
Association. It was decided that the most sensible approach
was to ensure that the Property and Grounds Committee was fully
involved in the process. In that way, the developer, the
Neighborhood Representatives and the Property and Grounds
Committee can review any issues before a transfer of assets to the
Association.
H. Following a conversation regarding the continued use of
the Safety and Service Team at the front gate, Bob Mahnke
confirmed that some of the proposed changes will be withdrawn and
that the volunteers will continue to maintain their current
responsibilities.
Al Reuben
12/17/04
If you have any questions or comments, please contact one of us as follows:
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Jerry McQuaid |
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Karen Pacifico |
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Al Reuben |