Hi Folks,

This update handles the other half of our recent workshop-planning retreat, that is, the 2005 Goals and Objectives for the Board of Directors.  As part of our deliberations, we adopted a Vision Statement for the Community.  This Vision Statement is simply a brief verbalization of what we would like our community to be, say, beyond buildout.  Here's how it goes:

"Sun City Hilton Head will be a premier, well managed, and financially secure active adult community.  Residents will enjoy a richly diverse lifestyle in an affordable, safe, and aesthetically pleasing environment, distinguished by a culture of extensive resident involvement, respect for the rights of others and commitment to the common good of the community."

The board decided that no changes were required for the Mission Statement, which was approved last year.  Here's how it goes:

"Maintain and protect The Sun City Hilton Head lifestyle and community values through ethical conduct, visionary planning for the future, active and creative communication, and prudent and fiscally sound business decisions"

This year, for the first time, the three resident board members undertook the development of the goals and objectives for the board.  We drafted them, reviewed them with management and presented them to the full board at the retreat.  The board then made modifications where appropriate, established responsibilities and finalized them.

In 2005, the board will work toward achieving six broad goals.  They are as follows;

Financial:

Goal #1-Improve the board's ability to oversee financial operations and communicate the financial condition of the Community Association to the residents by developing policies, planning processes and models, operating procedures and relevant reports.

Goal #2-Develop and implement the necessary models, systems and procedures to assure achievement of sustainable financial performance and security of the golf operations.

Governance:

Goal #3-Enhance community governance by strengthening the systems, procedures and organizations that support it.

Goal #4-Improve board communications by expanding communications venues, embracing technological advances, more fully integrating resident input into board initiatives and continuously improving communications vehicles.

Lifestyle:

Goals #5-Preserve, protect and enhance the community lifestyle.

Strategic Planning:

Goal #6-Develop and implement a strategic plan for the community that assures its long-term success.

Rather than give you the detailed verbiage, item by item, for the 24 specific objectives we have set in support of these six goals, I will summarize them briefly.  When the final copy of the 2005 Goals and Objectives is published, it will contain completion dates and responsibilities and we'll provide a copy to anyone who wishes one.

Finance-Goal 1

Objective 1-Review and revise, as appropriate, the rules, processes, and procedures followed by the chartered clubs for managing funds.

Objective 2-Review and revise, as appropriate, the procedures for securing competitive quotes for insurance and seasonal labor.

Objective 3-Establish a fee structure for the use of our facilities by invited guests.

Objective 4-Evaluate the impact of the Pulte revised land plan on the Five Year Plan for the Community Association.

Finance-Goal 2

Objective 1-Evaluate the performance of the golf operations model and revise as appropriate.

Objective 2-Evaluate and establish a golf reserve policy that protects the golf assets on behalf of the entire community.

Governance-Goal 3

Objective 1-Complete the review and revision of the Community Rules, Policies and Procedures.

Objective 2-Develop and implement a plan for utilizing Security Officers in the enforcement of Community Rules.

Objective 3-Issue new, upgraded Activity Cards and expand their use for resident identification and facility access throughout the community.

Objective 4-Review and modify, as appropriate, the policies and procedures regarding board-appointed committees.

Objective 5-Evaluate the long-term effect of the proliferation in numbers of neighborhoods on the community governance structure.

Objective 6-Implement a process for receiving facilities and property from the developer that satisfies "due diligence" requirements.

Objective 7-Assure that procedures are in place to enforce the community's age restriction requirements.

Governance-Goal 4

Objective #1-Develop a comprehensive communications strategy for the community which addresses all venues and tools.

Lifestyle-Goal 5

Objective #1-Finanize resident input for the plan for construction of the Sports Park.

Objective #2-Develop resident input for the design of the Activities Building.

Objective #3-Finalize resident input for the expansion of the Crafts Buildings.

Objective #4-Implement a trial project fo improve drainage at the Okatie Creek Golf Course and develop a plan for the future.

Objective #5-Revise and implement effective third party resident surveys.

Objective #6-Complete implementation of the changes recommended in the traffic study.

Strategic Planning-Goal 6

Objective #1-Establish and communicate appropriate vision and mission statements.

Objective #2-Define the role of the Strategic Planning Committee and their interface with the other board-appointed committees.

Objective #3-Identify the top 5 strategic issues facing the community.

Objective #4-Identify strategies for addressing the top 5 issues.

Feel free to ask questions about any of these objectives.

Jerry