Board Update
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Board Update #114 [2005/06/123]
Hi There:
As you know, Karen, Jerry and I share the responsibility of
sending the Board Updates. It seems it's my turn to do so.
The following is a review of the Board Workshop held
on Thursday, June 9, 2005:
A. The Policies regarding Room Rentals and Procedures
were discussed. Suggested revisions are being reviewed by the Board
Members. These will be implemented by management when finalized.
They do not require Board approval.
B. A discussion regarding a Community Website
proposal took place. Bob Mahnke, Executive Director, will follow up
with IntelliCommunications to secure additional details before any
recommendation is made.
C. The Board performed what it hopes is its
final review of the proposed Revised Community Rules and feel that
they are ready for presentation at the July Board Meeting. The
proposed Revised Community Rules are available in the Wall Street Room for
review by the residents.
D. The Board continues to move toward mandating
additional locations for the use of automated swipe locations for Amenity
Card use.
E. A new manager been appointed at Cita del Sole
Restaurant, and a discussion regarding service and food quality at both
of our restaurants indicated that while there is some improvement, management
continues to need to ensure further improvements are made.
F. Some implementation of the first Traffic
Study is yet to be done, particularly the moving of some signs and
cross walk markings to allow for better visibility. It is hoped that
this will be completed by summer's end.
The second Traffic Study is underway. It is hoped
that results will be available sometime later this summer or early fall,
and be implemented shortly thereafter. The intent of this study is
to survey traffic levels, speed limits, signage, street markings, and
other factors related to safety.
G. The Resident Board Members raised an issue with
the developer concerning issues in the Coastal Villas Neighborhood.
The primary issue is damage caused by water. The developer will
investigate this issue to determine the causes and report its findings
and suggested resolutions to the Neighborhood Representative and/or the
Board.
H. The Resident Board Members have been asked to
provide Executive Director, Bob Mahnke, with a listing of priorities
regarding revisions to Board Appointed Committee Charters and member
qualifications. Upon submission, Mr. Mahnke will recommend revisions
as necessary.
I. Research by Bob Mahnke, Executive Director,
regarding the creation of a more accurate and beneficial format and
procedure for completing Sun City's Resident survey is underway. The
intent is to find a better way to collect, retrieve and use data regarding
resident satisfaction and amenity usage.
J. There is an intent to advance the schedule for
increasing the number of Garden Plots in the Community. The Okatie
Farmers Group will be queried to determine the rate at which any
increase needs to take place so the process can begin.
L. We continue to find that many of the users of the
Mulching Facility are leaving trash and other inappropriate materials
at the facility. As a result, the mulching process has become a
burden to the community. The situation is further complicated
because Sun City's agreement with Beaufort County mandates that we recycle
garden materials, yet we are finding it impossible to comply because of
the misuse of the facility. We will discuss the issue with the
County to see if there are other options.
M. We are investigating a variety of options
regarding insurance for the Community Property and the Villas for 2006,
with the intent of having competitive proposals for review. It is
also the intent to seek proposals that include and treat separately the
villa portion of the policies.
N. There was continued discussion regarding the
parameters regarding the implementation of a guest policy that will help
to protect the use of our amenities by our residents and their invited
guests. A recommendation will be forthcoming from the Fitness
Director and the Fitness Advisory Committee regarding guest fees for the
tennis and the fitness centers.
O. It was decided that plywood may be used as an
alternative to hurricane shutters to protect residences in Sun City, so
long as the same rules regarding shutter installation are followed.
Any permanent mechanism attached to the exterior of the home designed to
hold the protection in place will need to be approved by the Modifications
Committee.
P. Planning for the 10 Year Anniversary of Sun City
is underway. Details of the community wide celebration scheduled for
October will follow once they are in place.
Q. The newly replaced dance floor has been closed
until further notice. There is a problem that appears to be
emanating from the top of the surface that needs correction.
Hopefully the correction will not inconvenience us too long.
R. Changes have been recommended regarding security
at the RV and Boat Storage Facility that include increased fines for
granting unauthorized access to the facility.
S. There was a lengthy discussion regarding liability
and workman's compensation insurance requirements for instructors utilized
by a variety of clubs in the community. Bob Mahnke, Executive
Director, will follow up with our insurance companies and legal staff as
necessary to secure an appropriate response to these issues.
PLEASE NOTE and MARK YOUR CALENDARS:
The Board of Directors' Organizational Meeting and election
of officers will be held in Pincney Hall at 10 AM, on Thursday, June 16.
Future Board Meetings are scheduled for 10 AM as follows:
Thursday, July 28, 2005
Thursday, October 27, 2005
Thursday, January 26, 2006
Thursday, April 27, 2006
Thursday, July 27, 2006
Thursday, October 26, 2006
Al
Reuben
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Jerry McQuaid |
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Karen Pacifico |
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Al Reuben |