Board Update
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Board Update #118 [2005/07/30]
Hi Folks,
The Board of Directors of the Community Association met on Thursday, July
28. The following summarizes the business that was conducted:
1. Financial Results
The Homeowners Association (which excludes golf) had a positive variance
to budget for the first half of 2005 of $381,000. Revenues are
running well ahead of budget, primarily because of home closings. Pulte
is 353 closings ahead of budget and, as of the end of the first half,
a total of 4,414 homes have closed. This trend is expected to
continue and we are forecasting a significant surplus for the year.
Golf operations had a deficit of ($155,000) for the first half which is
$83,000 higher than budget. Revenue for the year is lower
than budget and expenses are above budget as well. Programs are
under way to address these issues.
2. Executive Director's Report Highlights
Sixteen special events were staged by the Activities Department including
Newcomers Orientation, spring parking lot sale, and Kids Camp.
Intellicommunities has been selected to provide an official web site for
the community. The board and the Finance Committee will conduct a
final review before concluding any arrangement.
All community street lights have been rennovated/repaired and replacement
of damaged sections of the Pinckney Hall dance floor is under way.
Raul Dominguez has been hired as the Director of Community Standards &
Covenant Enforcement.
Mr. Mahnke expressed regret to the community for the confusion and angst
caused by his decision to cancel the Lady Chablis performance.
3. Board Goals and Objectives Review Highlights
A major requote of the community's insurance package is under way,
including alternatives for insuring the villas, and this should be
complete in the third quarter.
With the vote on guest fees (see below), all aspects of the Guest Policy
have now been approved and complete implementation should be accomplished
before the end of the year.
Evaluation of the golf financial planning model is under way and must be
complete by budget setting time.
The Pool Policy, Room Scheduling and Rental Policy, and Community Rules
(see below) have all been approved. Implementation will be complete
before the end of the year.
New Activity Cards have been issued, swipe stations are in place at both
fitness centers and the Hidden Cypress Pool and will be at the other pools
before the end of the year. Display of Activity Cards at both golf
courses is now required.
All upgrades to the processes which are employed by the board-appointed
committees are underway to be completed before the fall committee
appointment "season."
Resident requirements for the Sports Park, Craft Center expansion, and new
Activity Building have been compiled and submitted to the developer.
4. New Business
A. Revised Community Rules:
Following several months of study the Board of Directors voted
unanimously for a complete revision to the Community Rules.
The revisions eliminate rules that were dated, unmanageable or
unenforceable, and creates a "living document" that
enables future changes to be made without a wholesale revision of the
entire document. The Revised Community Rules guide the rights and
obligations of all of us, and are available in the Wall Street Room
at Pinckney Hall for review.
B. Guest Fees:
The Board of Directors, after receiving a recommendation from the
Fitness Advisory Committee, voted unanimously to adopt a fee schedule
for those guests using Sun City's Fitness Centers and Tennis Facility.
The specifics of the policy follow:
Guests are defined as anyone who does not have
a valid Activity Card, is a
guest of a resident, and has been issued a
Guest Identification Card.
A $5.00 per day fee is required of guests using
the fitness centers. Guests
under the age of 16 are not permitted to use
the Fitness Center Equipment.
A $10.00 per session (up to two hours) is
required of guests using the tennis
courts. Guests under 16 years of age are
excluded from paying a guest fee, and
guests participating in pre-approved tournament
or league play are excluded from
guest fee and guest card requirements.
Between now and the October 1, effective date, the Board, in concert
with users of the facilities, will develop procedures for
implementation. Those procedures will include promotional
offerings designed to ensure that the financial requirements of the
policy are not burdensome. These will incorporate discount
mechanisms, off-peak play price consideration, holiday specials and
other such means.
5. Question and Answer Period
Reactions to the guest fee policy and continued complaints concerning
how the Lady Chablis situation was handled dominated discussions after
the meeting was adjourned.
Jerry
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Jerry McQuaid |
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Karen Pacifico |
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Al Reuben |