Board Update
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Board Update #124 [2005/11/02]
Hi Folks,
The Board of Directors of the Community Association met on Thursday, October 27. The following summarizes the business that was conducted:
1. Financial Results
The Homeowners Association (which excludes golf) had a positive variance to budget for the first nine months of 2005 of $642,000. Revenues are running well ahead of budget, primarily because of home closings. Pulte is 470 closings ahead of budget and, as of the end of the first nine months, a total of 4,644 homes have closed. This trend is expected to continue and we are forecasting a significant surplus for the year.
Golf operations had a deficit of ($222,000) for the first nine months which is $22,000 higher than budget. Revenue for the year is equal to budget, however expenses are above budget. Programs are under way to address these issues.
2. Executive Director's Report Highlights
Please mark your calendar for Wednesday, November 9, when we will host our Annual Membership (Town Hall) Meeting in Pinckney Hall beginning at 10:00 a.m. The format of the meeting will be such that the majority of time will be allotted to responding to questions from the residents. Following a short business meeting which will include a report on the 2005 Goals and Objectives and Accomplishments, there’ll be an opportunity for you to ask questions. We hope to see you there.
The Board of Directors of the Community Association met on Thursday, October 27. The following summarizes the business that was conducted:
1. Financial Results
The Homeowners Association (which excludes golf) had a positive variance to budget for the first nine months of 2005 of $642,000. Revenues are running well ahead of budget, primarily because of home closings. Pulte is 470 closings ahead of budget and, as of the end of the first nine months, a total of 4,644 homes have closed. This trend is expected to continue and we are forecasting a significant surplus for the year.
Golf operations had a deficit of ($222,000) for the first nine months which is $22,000 higher than budget. Revenue for the year is equal to budget, however expenses are above budget. Programs are under way to address these issues.
2. Executive Director's Report Highlights
- The Community Association now employs a total of 142 individuals, of which 75 are full-time and 67 are part-time.
- All Managers completed and submitted their respective department’s 2006 budget.
- Completed the development of implementation procedures for collecting the Tennis and Fitness facilities guest fees. Both the Guest Fee program and the Rules and Regulations will go into effect and be enforced beginning November 1, 2005.
- Completed the final revisions to the Room Rental and Catering Procedures and Guidelines.
- Completed the Broker Interview process and elected to change Brokers.
- Reviewed and made changes to various Fee schedules for 2006. The revised schedules were used in the 2006 Budget projections.
- Golf Operations & Maintenance department is implementing a system for its fuel station to better monitor the cost and usage.
- The fall sessions of the Introduction to Golf Academy sold out in less than two hours. 100+ students expect to graduate from the 4-session program in November.
- Congratulations to Mike Purvis and his staff on achieving the Audubon International’s “Certified Audubon Cooperative Sanctuary” status for Okatie Creek and Hidden Cypress. SCHH is the 14th facility in the Carolina’s to achieve this designation and 555th in the world to receive this honor.
- Twenty nine special events were staged by the Activities Department including Newcomers Orientation and 4th of July Picnic & fireworks display.
- The revised Community Rules were reformatted and delivered to every home with September SunSations.
- In the area of Fitness, total usage numbers are averaging 16,627 per month for both centers and guest usage increased 76% from last year.
- There were 145 speeding tickets issued last quarter.
- A proposal recommending certain changes to the incoming lanes at the 278 gate have been approved in an effort to improve the flow of traffic.
- Adoption of a Resolution to allow for the Accounting Firm of Cherry, Beckert and Holland of Hilton Head to conduct the 2005 Annual Audit and Tax Return for the Community Association.
- Adoption of a Resolution authorizing appointments to vacancies on the Fitness Advisory Committee of Elizabeth Swader and David Kimball.
- Adoption of a Resolution to clarify the process for appointing Board Appointed Committee Members to ensure more fairness & equitability and to be more in line with those in place for the Nominating Committee for the Board of Directors.
- Adoption of a Resolution to restate Board Appointed Committee Term Limits and provides for a one year hiatus following the conclusion of the four year term limitation before an individual may apply for reappointment to the same committee. This resolution also provides that members of committees appointed to serve a one-year term, or appointed to complete an existing term, will be grandfathered in a similar manner to those serving a two-year term.
- Adoption of a Resolution to increase the size of the Property and Grounds Committee from 5 to 6 members.
- Adoption of a Resolution to approve an agreement between the ICI Services Corporation of Arizona and the SCHH Community Association to provide an Internet-based Community Portal, i.e., an Association official website.
- Adoption of a Resolution to allow for a Neighborhood election in Sapphire Lakes.
- Adoption of a Resolution to continue the Strategic Planning Committee term for Barbara Lenta until November 2006.
- Adoption of a Resolution to renew the Directors and Officers’ Liability Insurance Coverage.
- Adoption of a Resolution to renew and expand the Food and Beverage Agreement with the British Open Pub & Citta del Sole restaurants. One specific change made based on feedback from residents is a provision that the restaurants will no longer have a first right of refusal for the catering needs of the residents.
- Adoption of a Resolution to approve the change of our Insurance Broker for securing the Community Association’s Insurance Coverage to Carswell Insurance Services of Bluffton, SC for all the Association’s policies expiring on 12/31/05.
- Adoption of a Resolution to approve a cleanup agreement with Phillips and Jordan that provides for disaster debris removal, reduction and disposal and infrastructure restoration services in the event of a major storm, and following a request by the Association that it provide those services.
- Adoption of a Resolution to approve Board-appointed Committee Appointments. The board approved recommendations from the various board-appointed committees relative to filling vacancies that will occur effective October 31, 2005. The committees and the number of appointees for each are as follows: Board of Directors Awards 3, Covenants 3, Finance 3, Golf Advisory 4, Fitness Advisory 7, Government & Business Affairs 5, Modifications 6, Property & Grounds 3, Resident Communications 7, and Strategic Planning 3.
- The Board of Director’s Award Committee was tasked with selecting and acknowledging those individuals within the community who demonstrate outstanding community leadership and service to the Community Association. The following persons were recommended and approved to receive this recognition: Don Avedon, Wally Hollinger, Marty McMahon and Al Thomas. They will be formally recognized at the Annual Awards Banquet on Monday, December 5, 2005.
- The Board appointed Karen Pacifico as Chairman of the Nominating Committee for the 2006 Board of Directors election and directed her to propose a committee for board approval.
- The Board appointed Wallace “Wally” Hollinger as Chairman of the Elections Committee for the 2006 Board of Directors and Neighborhood Elections and directed him to propose a committee for board approval.
- The Board approved the 2006 Proposed Budget. As submitted, the 2006 HOA Assessment is $1,468 per lot.
Please mark your calendar for Wednesday, November 9, when we will host our Annual Membership (Town Hall) Meeting in Pinckney Hall beginning at 10:00 a.m. The format of the meeting will be such that the majority of time will be allotted to responding to questions from the residents. Following a short business meeting which will include a report on the 2005 Goals and Objectives and Accomplishments, there’ll be an opportunity for you to ask questions. We hope to see you there.
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Jerry McQuaid |
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Karen Pacifico |
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Al Reuben |