Board Update #137 [2006/04/15]

 

The last several Board Updates have been posted on the new community web site.  As we explained in an update issued in early March, we’d give you a “heads up” for when we planned to discontinue distributing the updates via e-mail.    

With the success of the launch and the number of residents who are accessing it just fine, it appears that now is the time for the board members to discontinue administering the e-mail network created for communicating with you.   For future updates, be sure to periodically check the web site to see if a new update has been published.  Hopefully, you will be using the web site for other purposes regularly and checking for updates will be painless.
 
So if you haven’t set up your account on the web site as yet, now would be the perfect time to do so.  We don’t want you missing out on any updates.

The Board of Directors met in a workshop on Thursday, April 6 and these are the highlights of the meeting:

1.  We briefly discussed financial results for March and the first quarter pending further review of financial documents for presentation at the April 27 Board Meeting.  Board members also received copies of the Auditor’s Report.   Board members initiated a discussion on reserves and this will be ongoing.  The first draft of the Reserve Study Report has been returned to Diversified Services for comments.   It was also noted that golf’s favorable variance will continue but not at the rate recorded in first quarter results.  
 
2. The following Unanimous Written Consents (UWC) were passed by the Board since the previous Board of Director's Meeting—

•  Adoption of a Resolution allowing for an Appointment to the Resident Communications Committee of Ross Glatzer
•  Adoption of a Resolution to prohibit the use of Portable on Demand Storage Units (PODS)
•  Adoption of a Resolution expanding the Government and Business Affairs Committee and the Appointment of Don Sager to fill the new position
•  Adoption of a Resolution amending the 2006 Nominating and Elections Committee Charters
• Adoption of a Resolution allowing for an Appointment to the Fitness Advisory Committee of Susan Esterman
•  Adoption of a Resolution to establish a Transition Team and the Appointment of the Members of this Team
• Adoption of a Resolution allowing for an Appointment to the Property and Grounds Committee of Suzanne Bergman
•  Adoption of a Resolution to approve the Goals for the Board of Directors for 2006
•  Adoption of a Resolution establishing an Alternative Insurance Program for Paid Contractors who do not carry their own insurance
•  Adoption of a Resolution calling for the Election of a Neighborhood Committee for Murray Hill
•  Adoption of a Resolution calling for the Election of a Neighborhood Committee for Windsor Walk
•  Adoption of a Resolution calling for the Election of a Neighborhood Committee for The Preserve
•  Resolution clarifying costs included in Neighborhood Assessments for Owners of Lots within Villa Neighborhoods

3.  Al Reuben questioned the time frame for Beaufort County to issue a permit for the community to paint the 278 corridor and monument signs.  Response is pending follow up.

4.  Community Association Vice President and Executive Director Bob Mahnke will present his quarterly report to the residents at the April 27 Board Meeting.    Additionally, he will review the status of the Board’s first quarter 2006 Goals and Objectives.   It was proposed and agreed that the 2007 goal setting session be held no later than September 2006, prior to budget preparation.  

5.Discussed briefly the Davidson Cable Agreement related to effects of offering Hargray to residents in future.  A competitive arrangement is preferred and meetings are pending with the appropriate parties to discuss desired communication parameters for the community.

6.  The Board requested that Bob Mahnke do appropriate follow up on some outstanding issues related to the RV Park.   The Board discussed two changes as follows:  to allow vehicles that have multiple owners  the ability to park in the lot and also to allow a homeowner to park a commercial vehicle in the lot, e.g., a rental, company-owned, dealer plate, etc.  

7.  The Board reviewed a proposal from the Modifications Committee related to Fee Structure and violations of the Design Guidelines.    This will be an item on the Board Meeting agenda

8.  A review of the Fitness Center and Pool Rules was requested as relates to a guest and their participation in fitness classes.  There was agreement that a guest should pay the fee associated with taking a fitness class in addition to the charge for Fitness Center usage.   Payment of guest fee permits access to both fitness centers for the day.    Change to be effective July 1, 2006 pending approval at the April Board Meeting.

9. The Terms and Conditions for use of the community’s web site are now posted on the site.

10. There was agreement that residents who are candidates for election to positions outside the community will not be allowed to solicit resident support by utilizing the lower mailbox nor campaigning door-to-door.  A resident candidate may purchase an ad or insert in SunSations.  Further, they may place brochures in racks provided in Pinckney Hall and Hidden Cypress.  However, they must remove all campaign materials prior to election day.

11. There was agreement that the Resident Information Directory is provided one to a household with the option of purchasing one additional copy from CAM.  Copies of the directory should not be made available to businesses and vendors outside of the community.

12. Discussed revision to the Hurricane Shutter policy by permitting residents to put up hurricane shutters when this geographic area is within the 5-day cone of probability.  Removal of the shutters would be required provided there weren’t a 5-day probability of another storm.

13. The Chartered Club Paid Instructors Insurance Program will be announced at the next Interclub Council (ICC) meeting.   Once all instructors are signed up, the Association will make application for coverage policy.

14. The Board agreed that walking across common areas to reach approved fishing areas is acceptable.  However, those fishing may not walk across a golf course for their intended activity.    Additionally, Bob Mahnke will act on parking restrictions related to this activity.   This will be acted on at the April Board Meeting.

15. Board Members were provided with a copy of the Chartered Club Rules for review and comment prior to finalization / Board approval.

16.  The Board reviewed the bidding comparison for seasonal labor confirming the Association’s selection of Carefree Services.

The Community Association Board of Directors will hold its quarterly meeting on Thursday, April 27 at 10 am in Pinckney Hall.    Please mark your calendar and make an effort to attend.   We'll publish the Board of Directors Meeting agenda once it has been finalized.  .Included on the agenda will be a presentation by the Strategic Planning Committee of the Critical Strategic Issues that were presented to the Board earlier this year.  

Following adjournment of the Board Meeting, Al Reuben, Board President will provide the community with an update on the amenity building process.   

Karen

 

Jerry McQuaid	gmcqu43034@aol.com
Karen Pacifico	icare@thepacificos.com
Al Reuben	alreubenschh@aol.com