Board Update #142 [2006/05/22]

 

Hi Folks,

The new Resident Board Members will continue the practice of providing “Board Updates” as a means of delivering meaningful information to Sun City’s residents. This is the first of those continued updates.

The Board of Directors conducted their May Workshop on May 18, 2006.

Before beginning workshop discussions, Al Reuben advised the Board that Scott Middleton resigned his position with Pulte and would be leaving sometime in June. Pulte has not yet announced a replacement.

Al introduced Bob Hooper and Jo Stephey as the two new Resident Board Members, and thanked Jerry McQuaid and Karen Pacifico for all their past efforts on behalf of the Board and Sun City’s residents.

1.      Bob Pfeffer, Director of Golf Operations, presented a “Golf Operations Business Plan”. The presentation included history and current trends, an outline of strategic choices, and projections for future years. The board requested that Bob Pfeffer gather additional GAC and general resident input regarding several issues, including those related to standards of play and service, and validation of certain financial assumptions with Board Treasurer, Jim Mauck. The data, when completed, will be incorporated into the Five Year Financial Planning process.

2.      The Board reviewed the Reserve Analysis Report prepared on behalf of the Community association by Diversified Facility Services. Following the review Jim Mauck, Board Treasurer, was asked to compare the data in this report to previous reports and report his findings to the Board.

3.      Bob Mahnke, Executive Director, presented his updated status of the 2006 Goals and Objectives as well as the Executive Director’s Report. Special note is made of the following items:

Completed a list of all association assets to be included in the community’s Insurance policies or reserves.

Presentation of a chartered club financial oversight process.

Presentation of preliminary recommendations for a comprehensive plan for the enforcement of community standards resulted in direction to Bob Mahnke to complete the recommendations in time for review at the July Workshop and eventual presentation at a future Board Meeting.

A 60-day website assessment prepared by Richard Vetter was reviewed. An updated version of the website will be available in June, and should address concerns expressed by residents, speed being the primary concern.

The current fee schedule was distributed for review and discussion in advance of the 2007 budget process.

Greater control of individual bar-codes is now available at the gates, allowing for the ability to turn off specific bar code access of those who should not have unrestricted access to our community.

A proposal was submitted to host an event to recognize the contributions made by our many volunteers. Additional information is being sought before final plans can be developed.

After hearing multiple proposals, the Board decided to secure golf course restrooms so they can only be accessed by using amenity cards. This will prohibit uncontrolled use of these facilities by outsiders and contractors resulting in significantly reduced maintenance costs.

It was announced that a list of vendors/contractors who have purchased annual gate passes is now posted on the Sun City Website.  This should enable residents to more easily determine which companies might be of service without having to pay additional gate charges.

Additional golf cart path signs will be installed at all intersections of streets and golf paths.  This should provide an additional measure of safety for vehicles and golf carts, as well as help to alert non-golfers of the cart path restrictions.

4.      The following Unanimous Written Consents (UWC) were accepted:

5.      Bob Mahnke announced Beaufort County’s new evacuation route for Sun City.

All vehicles on the north [south] side of Route #278 will exit through the main gate and proceed east to Route #170 toward Riverbend. Riverbend residents will exit to Route # 170 and make a right turn at the traffic light. A posting of the new hurricane evacuation information is posted on the Sun City Website. (NOTE: In the event of a hurricane, it is suggested that residents leave the community in advance of any mandatory evacuation.)

6.      Newer technology defibrillators will be purchased over a two-year time frame to ensure that Sun City has state of the art equipment for first responders.

7.      Davidson Cable has requested an amendment to our exclusive agreement that would grant permission to use its facilities to service to a nearby property. Bob Mahnke, Jim Mauck and Al Reuben will meet with Davidson to discuss the request with a focus on what benefit that might have to Sun City.

8.      The ICC Executive Board provided a proposed language change the Contractor Definition Exclusion Clause of the insurance requirements to clarify the intent. Following additional review this issue should be resolved in the near future.

9.      In response to concerns expressed at the April Board Meeting regarding fishing and parking at lagoons, Bob Mahnke presented a list of possible designated areas. Suggestions were made to modify these areas before being presented for Board approval.

10.  Concerns regarding house colors related to repainting were discussed.  Additional guidance is being sought from the developer in its role as the controlling body of the design guidelines All of the Board members recognize the urgency of resolving the issue, but it was agreed to honor a moratorium on approvals for house painting until the issue is resolved

11.  A plan will be developed to increase parking for those using the Nature Trail.

12.  Following significant violations of Sun City’s Code of Conduct, including an assault on an employee by a resident, clarification of remedies and penalties for code violations are being recommended. Executive Director Bob Mahnke will research what other communities have implemented, after which a final determination will be made.

13.  Following a review of our handicapped parking needs, it was agreed that we should increase the number of handicapped parking locations by approximately 25%. Additionally it was noted that some of the existing locations for handicapped parking should be moved to more suitable areas.

14.  The Board was provided with a proposal for Information System consulting services from Progressive Technology. This proposal will be reviewed and a decision made at or before the next Board workshop.

15.  There will be a Board of Directors meeting Thursday, June 15 at 10:00 AM. The agenda will be limited to organizational issues and the election of Board officers.

Bob Hooper

Bob Hooper	gmcqu43034@aol.com
Jo Stephey	icare@thepacificos.com
Al Reuben	alreubenschh@aol.com