Board Update #148 [2006/08/03]

 

Workshop Notes  Download the PDF file here.

 

The Sun City Community Association Board of Directors conducted its August Workshop on August 3, 2006.

 

The following is a summary of that meeting:

 

1. A brief discussion was held regarding a scheduled change to the makeup of the Board next spring, at which time the Board will move from 3 residents and 4 developer representatives to 5 residents and 2 developer representatives.  It was felt that any specifics regarding this issue should be tabled until Pulte confirms who is permanently assigned to the community as its general manager.

2. Bob Mahnke had scheduled the engineering firm of Thomas and Hutton to present specifics regarding our application for a refund for Beaufort County storm water fees.  Unfortunately Thomas and Hutton had a last minute conflict requiring this presentation to be rescheduled.  There will be more on this issue after the meeting is rescheduled and we have the data.

3. There was a discussion of the financial impact of making changes that could benefit Sun City’s security needs.  It was decided to study the matter further but to ensure that the 2007 budget reflected the costs so if the changes are made the funds will be available to do so. 

4. We received a cost estimate for earthquake and flood insurance for Millennium Bridge.  Because of the estimate presented, the Board requested that Bob Mahnke seek additional quotes. 

5. Davidson Cable requested that Sun City/Pulte permit Davidson to use its Sun City deadhead to provide services to other communities.  Although this is a developer decision, there is a long term benefit to the residents, in that after transition, the 2% fee on each bill that will be charged by Pulte to Davidson will then become income to the Community Association.  As a result Pulte will move forward to enable Davidson to expand its service of non-Sun City Channels to communities outside of our gates.

6. Hargray has the technical capability of providing television cable service in addition to telephone service in Sun City.  Technology enables this to be accomplished via its phone lines and DSL capabilities.  Because this is a utility still under the aegis of the developer, Pulte will negotiate with Hargray to offer this service.  Please note that when completed, these negotiations will offer each of Sun City’s residents a choice of which company he/she wants to use for cable service.

7. Currently there is a rule in the community that restricts construction of additions to homes greater than 25% of the original footprint of the premises.  This has caused a bit of difficulty for some residents desiring to have pools installed on their premises because the restriction limits the amount of necessary deck area.  The Board’s developer representatives will make a recommendation to t he Board that should alleviate this problem without affecting the overall ambiance of the community

8. The Board accepted a recommendation from the developer that will permit non-commercial vehicles to be parked on driveways with signage.  When implemented parking of vehicles overnight with commercial identification will continue to be prohibited. 

9. The Resident Board Members raised the issue of who the contact should be relative to common area problems still under the control of the developer.  It was agreed that the developer would study the issue and recommend a procedure to the Resident Board Members very shortly. 

10. Sun City currently has a Real Estate Transfer Fee (1/3 of 1% of the selling price) that is part of the title transfer process.  The Transfer Fee was created by a Supplemental Declaration to the CC&R’s dated March 29, 2001, and applies to homes sold after that date.  In order to maintain equality among all residents, a process will be developed to apply the same fee to the sales of homes originally sold prior to that date.  The sale of those homes by the current owners would be exempted from the fee. 

11. The Resident Board Members asked the developer to confirm the status of the deeding of the Hidden Cypress building and the status of the issues that have been noted as needing correction.  The Hidden Cypress Golf Course previously was deeded to the Community Association.

12. The Board discussed and accepted a recommendation from the Fitness Advisory Committee to set specific dates when guest fees for the use of the Fitness Center and the Tennis Courts would not apply.  The policy will be confirmed by Unanimous Written Consent.  The dates involved are:  Labor Day, Winter Break/Christmas, Spring Break/Easter, Memorial Day and July 4^th.  It is believed that the dates above reflect the periods when many residents have family and friends visiting the community. 

13. The Board signed Unanimous Written consent (UWC) to form a Public Safety Advisory Committee.  A TYSK (Things You Should Know) will be prepared this coming week providing additional details and requests for and resumes will be solicited.

Following the Workshop, the Board discussed its Goals and Objectives for 2007 in the Annual Retreat segment of the meeting.  When completed, those Goals and Objectives will be presented to the residents at either the October 12, Quarterly Board Meeting, or the Annual Town Meeting scheduled for November 9, after which they will become the priorities for managing the Associations business next year.  Previously the Goals and Objectives had been set in January, but it was felt by the Board that by moving it back to August we stand a better chance of completing the objectives in the timeframes allocated.

 

Al Reuben

For the Resident Board Members

 

 

Bob Hooper	bob.hooper@oursuncityhiltonhead.net
Jo Stephey	jo.stephey@oursuncityhiltonhead.net
Al Reuben	al.reuben@oursuncityhiltonhead.net