Al, Bob, Jo

Board Update

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Board Update #156 [2007/02/10]

SUMMARY OF January 25, 2007 QUARTERLY BOARD MEETING

The Board of Directors held its quarterly Meeting at Pinckney Hall on Thursday, January 25, 2007. As always, the Quarterly Meetings are open to all residents and presented live and subsequently repeated on Channel 50. The following is a summary of the meeting.

A. Al Reuben introduced Dave Meseroll the association’s new Executive Director.

B. The minutes of the October 26, 2006 Board Meeting were approved.

C. The following were approved by Unanimous Written Consent of the Board (UWC) between the October 26, meeting and the January 25, meeting—

Policy 0602.8B (A) amending the exemptions and process for paid contractors to utilize the Association sponsored General Liability program. The process for this policy amendment has not yet been implemented.

Policy 0619.4, 0619.4A, 0619.4B (B,C,O) sanctioning and amending the golf carry over policy for credit books, to ensure that it carries over to future years with a cutoff date for December 25 for purchasing pass books for future years.

Policy 0610.5 (D) approving the Dec. 2006 budget for Seaford Place with operating budgets going forward included in the 2006 budget and 5 year plan

Policy 0610.6, 0610.6A (E,F) establishing the Elections Committee for 2007 and appointing Wally Hollinger to serve as chair. Members of the committee are Ed Harper, Ralph James, Ralph Lund, Harriette Russell, Nancy Lancaster, Eileen Seeger.

Policy 0611.1 (G) applying excess income to the following year’s assessments per revenue ruling 70-604.

Policy 0611.2 (H) establishing a Nominating Committee for 2007 consisting of Michele Eberhart, Bill Heckman, John O’Neill, Fred Shinrock, Barbara Wells, Clint Young.

Policy 0611.6 (I) establishing a separate resolution for the Member Code of Conduct which is part of the Community Rules. Changes from the last approved copy of the Community Rules are primarily to:

eliminate the use of the word “abuse”

expand the proper dress requirement to include all common grounds as well as all Association facilities

Policy 0612.1 (J) approving the process by which assets of the community will be disposed in order to fulfill the dual purpose of protecting the assets of the Community Association and providing for equitable treatment of assets throughout the Community Association.

Policy 0612.2 (K) establishing policy covering investment of both operating funds and reserve funds with appropriate objectives for each type of fund. In both cases, risk aversion is the prime objective and yield is a secondary objective.

Policy 0612.3 (L) appointing David Hoffman and Tom Lehrer to the Golf Advisory Committee to fill vacancies from term expirations. The term for both will expire on November 1, 2008.

Policy 0612.3 (M) to consent, authorize and approve of the Fourth Amendment to the CC&Rs dealing with the collection of a new member fee for all resales equitably across the Community and the use of the generated funds to meet the general operating needs of the Association.

Policy 0701.1 (N) revising both traffic and non-traffic monetary citations into levels of severity by utilizing first time offense levels of $25, $50 and $100 and establishing a separate citation for multiple offenses.

Policy 0701.2 (O) approving updated Community Rules. Most changes have been previously approved either by motions at a quarterly Board of Directors meeting or by a Unanimous Written Consent of the Board of Directors. Changes outside this category include:

clarification of age-restricted community and qualification for guest cards

school bus access restricted to lower parking lot at the British Open Pub

roller blading prohibited on wooden trails and the walking path around Town Square

golf requirements regarding pace of play and occupancy of golf carts

deletion of duplicated information related to Charter Clubs

clarification of parking requirements for contractors, oversize vehicles and construction debris containers

D. The financial overview by the Association’s Controller, reflected the following---

HOA results: net revenues greater than budget and expenses less than budget, resulted in a cash surplus favorable to budget. The cash surplus (exclusive of depreciation) after deducting for capital expenses and reserves was $185,000.
Golf results: greater revenues and savings in expenses, such as payroll, resulted in a cash surplus favorable to budget. The cash surplus (exclusive of depreciation) after deducting for capital expenses and reserve was $239,000.

E. Due to the Executive Director being on-board less then three weeks no Director’s report nor Goals and Objective status was presented. These will again be presented at April meeting.

F. Each of the Board’s Committees presented its Quarterly Reports.

G. After hearing comments from resident speakers the following resolution was passed by the Board:

H. Al Reuben made the following announcements:

Following the meetings adjournment the Board members were available to take questions from the residents in attendance.

Jo Stephey
1/31/2007

Bob Hooper	bob.hooper@oursuncityhiltonhead.net
Jo Stephey	jo.stephey@oursuncityhiltonhead.net
Al Reuben	al.reuben@oursuncityhiltonhead.net