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Board Update #157 [2007/02/18]

Board Workshop of March 15, 2007

 

The Board of Directors Conducted its March Workshop on Thursday, March 15, 2007.  Present were:

            Al Reuben, President

            Bob Hooper, Vice President

            Jo Stephey, Secretary

            Jim Mauck, Treasurer

            Mark Taylor, Member at Large

            Glenda Morgan, Member at Large

Absent:

            Jon Cherry, Member at Large

 

Please note the following:

•  Common area landscape maintenance issues as they relate to neighborhoods not yet Community Association Property were discussed. Based on a review of income and maintenance costs it was agreed that revenue collected by the Association creates a positive cash situation as related to this issue. The subject will continue to be monitored by the Resident Board Members and the Executive Director to ensure that the positive cash situation remains in place.

•  February 28, 2007 was confirmed as the date of filing of the revision to the Governing Documents concerning the 1/3 of 1% New Resident Fee. The owners of any home not previously covered by a Transfer Fee or New Resident Fee as of the above date will be grandfathered so as to avoid being responsible for this fee when the home is sold. This change eventually will put all of Sun City’s homes on an equal footing when they are sold.

•  It was announced that Hargray is now paying the same 2% franchise fee as Davidson for being able to offer television signals to the community. It should be noted that until buildout, this fee is paid to the developer. After buildout, the fee becomes revenue to the Association.

• The Resident Board Members continue to review the punchlist for repairs by to the Hidden Cypress Golf and Recreation Center, including the golf course. An outside engineer has been hired by the developer to determine the best way to correct some of the issues, especially those related to the heating and air conditioning system in that facility.

•  The Board continued its discussion regarding a solution to the use of an Amenity Card or Guest Pass for absentee owners who have rented their homes to third parties. The issue revolves around the fact that under the Community Rules a person cannot be in a position to secure both an Amenity Card and a Guest Card. In some cases that prohibits property owners from using the facilities.

•  It was confirmed that the legal action between Pulte and the University of South Carolina Beaufort/New River Campus concerning ownership of the berm between the two properties has been settled. In effect it was determined that the property is owned by the University but that the Community Association will have a maintenance easement for access to the previously disputed land.

•  A revised date for the transfer of the Sales Center to the Association has been confirmed as being sometime in the fourth quarter of 2007 or the first quarter of 2008.

•  The developer continues it’s negotiation for construction in the Jasper County section of Argent II. It is believed that all negotiations will be completed by the fourth quarter of 2007.

•  A lengthy discussion took place regarding the concern over possible safety issues at the Pickle Ball Courts in the New River Sports Park because of the proximity to the softball Field. It is hoped a solution can be worked out between the developer and the Community Association before the end of March.

•  At the Resident Board Members request, the developer is investigating the possibility of moving some of the trees that would otherwise be pulped to other areas of the community. Additionally, the Resident Board Members requested that trees that are removed from Town Square necessitated by the construction of Magnolia Hall be moved to the Sports Park.

•  The Board continues to seek ways for the residents to use credit cards for payment of Association charges.

•  The Board continues to investigate access to a line of credit to provide funding to the Association in times of emergency. An example of a potential use for a credit line would be to cover an insurance deductible on community property in the event of widespread damage resulting from a natural disaster.

•  Following the review of a letter sent to the Board concerning the removal of a perimeter fence in the Riverbend Neighborhood, it was again determined that the fence was on private property and not Association property and therefore could be removed.

•  Discussions concerning procedure changes for modifying the Design Guidelines continue between the Resident Board Members and the developer.

•  Executive Director Dave Meseroll proposed a more formal orientation for newly elected Board Members. The procedure will be implemented following May’s Board election.

 

Submitted by Al Reuben on behalf of the Resident Board Members

Bob Hooper	bob.hooper@oursuncityhiltonhead.net
Jo Stephey	jo.stephey@oursuncityhiltonhead.net
Al Reuben	al.reuben@oursuncityhiltonhead.net