Board Update

Navigation: SCHHCA > Board Index > Board Updates > 162 This is Visit #

Previous Next

Board Update #162 [2007/08/22]

Board Meeting Summary: July 26, 2007

            

The Board of Directors held its quarterly Meeting at Pinckney Hall on Thursday, July 16, 2007.  As always, the Quarterly Meetings are open to all residents and presented live and subsequently repeated on Channel 50 (Davidson) and Channel 237 (Hargray).  Minutes of Quarterly Board Meetings along with all attachments are available for viewing in the Wall Street Room.  Minutes are also posted on www.oursuncityhiltonhead.net.  The following is a summary of the meeting.

 

Bob Hooper called the meeting to order and introduced himself as President, Jo Stephey as Vice President, Barbara Lenta as Secretary, David Cullen as Treasurer, Don Massoni as Director at Large and Cisco Garcia as Director at Large.  Bob also announced that an additional developer appointment would be made to replace Amy Shaw who has resigned from the company.

 

The minutes of the April 16, 2007 Quarterly Board Meeting and the minutes of the June 14, 2007 Organizational Meeting were approved as submitted.

 

The reconsideration of the policies affecting the appointment of Committee chairs was added to the agenda.

 

The following were approved by Unanimous Written Consent of the Board between the April 16 meeting and the July 26 meeting—

·        Policy changing Committee Chairs to Board appointments

·        Policies amending Committee Charters to reflect appointment of chairs

·        Policy establishing guidelines for executive sessions for the Board and its appointed committees

·        Policy revoking policy establishing guidelines for executive sessions for the Board and its appointed committees

·        Policy establishing a Code of Professional Ethics and Responsibilities for Resident Board Members and Committee Members

·        Policy to appoint replacements for resignations on the Strategic Planning Committee

·        Policy to reduce size of the Covenants Committee temporarily

·        Policy appointing members of new Technology Advisory Committee

·        Policy to accept Summerplace Village budget for remainder of 2007

·        Policies calling for election of a neighborhood committees for Crescent Creek and Seaford Place

·        Polices to appoint Francisco Garcia and Amy Shaw to the Board as Directors at Large representing Pulte

·        Policy to approve the Finance Committee’s Recommendation to accept the 2006 Audit Report as submitted by Cherry, Bekaert and Holland

 

The financial overview by the Association’s Controller, Kim Burgess showed a favorable operating result as a result of savings in expenses – especially payroll. 

 

Dave Meseroll presented his Quarterly Executive Director’s Report.  The highlights follow—

·        CAM currently has 82 full time and 77 part-time employees

·        The management team and the Public Safety Committee have spent considerable time and effort in reviewing the Community’s hurricane readiness procedure.  Residents are encouraged to have a personal evacuation plan and to leave early.

·        Through May, a total of 1424 golf passes and 394 range passes have been sold.  Closure of the courses for aerification has allowed time for other improvements

·        The Sun City Challenge had 731 participants, 80 volunteers and no injuries

·        Friday night block parties averaging 900 in attendance have been very successful at the Pavilion.  The July 4^th celebration (with over 1200 in attendance) was a great success

·        Communications has developed a recommendation for Community advertising that is currently being reviewed by the Board

·        Restrooms in Pinckney have been completely renovated

·        The Del Webb Blvd pump station project has been completed and should reduce ongoing water bills sufficiently to pay off the cost of the pump in just over a year

·        Security issued 358 citations in the 2^nd quarter – 105 for improper parking, 111 for failure to stop and 142 for speeding

 

An update of the 2007 Goals and Objectives was presented.  Any goals that are not expected to be completed by the end of the year will be carried over to the 2008 Goals and Objectives which will presented to the Community at the October Quarterly Board Meeting.

 

As is the usual custom at Quarterly Board Meetings, each of the Board Appointed Committees presented reports of their 2^nd quarter activities.  Bob Hooper stressed the importance of Committee Service, thanked all the committees for their efforts and encouraged all to apply for membership on a committee.

 

Joel Spiegel gave a presentation on the Transition Team defining its objective as “to develop and coordinate the implementation of a transition plan that clearly defines the scope of work necessary to transition the Community from Developer to Resident control.  The scope of work, the various committees and  the established milestones were also covered.

 

Jo Stephey presented the updated amenity plan.  Plans for additional amenities on the North side of 278 were announced including a larger Argent Lakes Recreation building which will include meeting rooms, an indoor/outdoor pool, 6 har-tru tennis courts (an addition of 2) and 4 pickleball courts.   Planned completion dates for major amenities include Craft Center Expansion in 2^nd qtr. 2008, Croquet Lawn and Bocce courts in 4^th qtr. 2007;  Magnolia Hall in 4^th qtr. 2008; Argent Lakes Golf Course 1^st 9 in 2008/09; Argent Lakes Recreation Center, Sports Facilities and 2^nd 9 of Argent Lakes Golf Course in 2010.

 

375 entries were received in the request for suggestions for names and uses of the current Sales Building.  The name selected for the building is Palmetto Commons.  The winning name was suggested on two entries submitted by David Lash and Val and Tim Sharpe.  Each received a $50 gift certificate for the Community restaurants.

 

In accordance with provisions in the Governing Documents for additional officers to be appointed, a motion was made to appoint Joel Spiegel to the position of Assistant Treasurer.  The primary responsibilities of this position will be to chair the Finance Committee and to attend the Board workshops and other meetings as needed to advise the Board on financial matters.  After discussion, a vote was taken and the motion passed.

 

A motion was made to accept the recommendation of the Transition Team to hire the firm of Weisman, Nowack, Curry & Wilco, PC to advise us on transition matters.  After a second and discussion by the Board, the topic was open for resident comment.  Ira Kirschner and Bill Fitzroy spoke in favor of the motion; no one spoke in opposition.  The motion carried.

 

A motion was made and seconded to rescind the previously approved policies that were involved with changing the selection of Committee Chairs from election to appointment by the Board.  After a second and discussion, the motion passed.

 

The next Board of Directors Meeting is October 25, 2007

 

Following the adjournment, Board members were available to take questions from the residents in attendance.

Submitted by Jo Stephey

Bob Hooper	bob.hooper@oursuncityhiltonhead.net
Jo Stephey	jo.stephey@oursuncityhiltonhead.net
Barbara Lenta	barbara.lenta@oursuncityhiltonhead.net
David Cullen	david.cullen@oursuncityhiltonhead.net
Don Massoni	don.massoni@oursuncityhiltonhead.net