Sun City Hilton Head Community Association

I.	Introduction/Welcome/Quorum
II.	Call to Order/Explain Meeting Protocol
III.	Minutes of Previous Meeting -- Approval of April 25, 2002 meeting minutes
IV.	Consent Agenda
	A.	Unanimous Written Consent of Resolution Approving Ella Davis for Appointment to Modifications Committee
	B.	Unanimous Written Consent of Resolution Approving Kay Brower for Appointment to Covenants Committee
	C.	Acknowledgement of Developer Appointment of Robert A. Rademacher to Board of Directors
V.	Financial Review -- Summary of financial condition for the Period April 1, 2002 through June 30, 2002 - Kim Burgess
VI.	Executive Directors Report - Steve O'Donnell
VII.	Committee Reports
	A.	Finance Committee
	B.	Resident Communications Committee
	C.	Modifications Committee
	D.	Covenants Committee
	E.	Golf Advisory Committee
	F.	Interclub Council
	G.	Safety Advisory Committee
VIII.	Old Business - None
IX.	New Business
	A.	Title: Member Participation in Board Meetings (Trial)
			Explanation: The governing documents currently restrict member participation during Board meetings, unless specifically authorized by the President. On a trial basis, the Board is proposing a series of rules that allow member participation during Board deliberations.
	B.	Title: New Committee Appointments
			Explanation: Executive Director submits recommended charters and committee member appointments for the following newly formed Board-Appointed Committees:
			1.	Business Technology Committee (ad hoc)
			2.	Master Planning Committee (ad hoc)
			3.	Property and Grounds Committee (Standing)
	C.	Title: Restate and Amend "No Solicitation" Policy
			Explanation: The original policy was created at project start and needs revision. The proposal reaffirms Board intent that there be no solicitation of a door-to-door nature. The policy proposal also restricts the use of the Association (lower) mailbox for Association and Association-related matters only, and specifically precludes use of the Association (lower) mailbox for non-Association materials, inclusive of political flyers and advertisements. All Association-related materials must be pre-approved by the Association office before distribution. Read the Resolution here
	D.	Title: Annual Meeting Date
			Explanation: With the recent change in the Association's fiscal year to a calendar year, there is a need to set a new date for the annual membership meeting; i.e., no earlier than September 2002, and no later than December 2002. The Board will discuss options and set a date.
	E.	Title: Amend Community Rules, Section II, Source of Authority
			Explanation: This proposed rules amendment clarifies the Executive Director's wide latitude in imposing sanctions for policy, rules, and covenants violations. It specifically enables the Executive Director to impose sanctions based on the serious nature of a violation. The proposal also includes a change to the "Schedule of Fines," from the current progressive range of $25-100 to a new progressive range of $50-500. This action incorporates the corollary recommendation from the Safety Advisory Committee to increase all first-time moving violations from $25 to $50, and each successive moving violation within a 12-month period at $100.
	F.	Title: Modifications Committee's Permit Fee Recommendation
			Explanation: The Modifications Committee recommends Board approval for assessment of a $50 permit fee for any exterior modification commenced or completed prior to approval by the appropriate reviewing body. This permit fee would be in addition to any required review fee.
	G.	Title: Fixed Asset Inventory
			Explanation: The Finance Committee unanimously agreed to recommend, for Board approval, that the Association's fixed asset capitalization threshold be increased to $2,000 (previously $1,000) and to perform a physical inventory of such assets every two years in conjunction with an update of the Reserve Study.
	H.	Title: Credit and Collection Policy
			Explanation: The existing Policy No. 9605.4 is dated and does not reflect the changes in the billing cycle for assessments, nor does it provide direction for the extension of credit and the collection thereof, for charges other than assessments or charges made by non-residents. The new policy establishes a more detailed process of collecting delinquent accounts, which provides for the collection of the oldest charges first, including late fees and fines, thereby leaving amounts for which a lien can be attached, namely, assessments, and therefore, providing collection of the entire amount due.
X.	Adjournment