AGENDA FOR THE
SUN CITY HILTON HEAD BOARD OF DIRECTORS MEETING
April 24, 2003
Pinckney Hall
10:00-Noon 

I.                    Introduction/Welcome/Quorum

II.                 Call to Order/Explain Meeting Protocol & General Announcements

III.               Minutes of Previous Meeting – Approval of January 31, 2003 special meeting minutes (Attachment 1)

IV.               Consent Agenda

1. Unanimous Written Consent Establishing Volunteer Recognition Task Force – Policy No. 0301.3

2. Unanimous Written Consent Amending Previously Approved Encroachment Policy – Policy No. 0301.4

3. Developer Approval Appointment of Fred Fochtman to Replace John Ragan as Treasurer of the Board and Chair of Finance Committee – Policy No. 0303.1

4. Unanimous Written Consent Disbanding Safety Advisory Committee – Policy No. 0303.2

5. Unanimous Written Consent Approving CY03 Budgets for Attached Product and Cottage Neighborhoods – Policy No. 0303.3

6. Unanimous Written Consent Establishing Government Affairs Task Force – Policy No. 0303.4

7. Unanimous Written Consent Appointing Ed Wiler to Modifications Committee Vacancy – Policy No. 0304.1

8.  Unanimous Written Consent Establishing Special Sub-Committee of Finance and Golf Advisory Committees for Potential Golf Ops Revenue Shortfall – Policy No. 0304.2

**Board Secretary will have copies for reference

V.                  Financial Overview – Summary of financial condition for the period January 1, 2003 through March 31, 2003 – Kim Burgess (Attachment 2)

VI.       Executive Director’s Report (by exception)– Steve O’Donnell (Attachment 3)

VII.        Committee Reports

1. Finance Committee Report  (Attachment 4)

2. Resident Communication Committee (Attachment 5)

3. Modifications Committee (Attachment 6)

4. Covenants Committee (Attachment 7)

5. Golf Advisory Committee (Attachment 8)

6. Interclub Council (Attachment 9)

7. Business Technology Committee (Attachment 10)

8. Master Plan Committee (Attachment 11)

9. Property & Grounds Committee (Attachment 12)

10. Elections Committee (Attachment 13)

11. Volunteer Recognition Task Force (No attachment; addressed under New Business)

VIII.     Old Business - None

IX.        New Business

A.      Subject:  Attached Product (Villa Neighborhoods 3, 4 & 8D) Insurance Update – (No attachment necessary)

Background:  Although significant increases in insurance premiums were absorbed, additional initiatives resulted in a reduced (split) deductible for attached product owners, and increased flexibility in overall “wind & hail” coverage by stipulating that “wind & hail” coverage relates to a “named storm” situation, and the $250,000 per occurrence deductible.

[Note:  This “update” requires no vote on the part of the Board, and no audience comment is anticipated.]

B.      Subject:  Volunteer Recognition Task Force – (Attachment 14)

Background:   Many Sun City residents have distinguished themselves in terms of having contributed effort and achievement for their own behalf as well as in behalf of others in the Lowcountry.  Our own community has won substantial praise for the contributions made by its member-residents in serving our own community and in enhancing the lifestyle of those in the larger community.  The Board has noted a need to acknowledge these special accomplishments by appointing a task force to develop appropriate recognition.  This task force has set forth a plan to make known the names of residents who have exceptionally contributed their time and effort to seek to make Sun City Hilton Head and the surrounding community a better place. 

Proposal:    The Board would like to approve the Task Force’s proposed plan to establish a Recognition Committee and to authorize appropriate funding for 2003. 

Pro/Con:

• Speaking in favor of the proposal (pro) supports the Task Force’s proposed plan.

• Speaking against the proposal (con) means that you do not support the Task Force’s plan and do not feel this volunteer recognition program is necessary.

C.      Subject:  CAM Goals & Objectives for 2003 (Materials previously provided to the Board)

Background:  CAM goals & objectives are those established by the Association’s Executive Director and department managers.  While the development of CAM goals & objectives is an annual departmental exercise, they have never been formally accepted by the Board, integrated into the overall strategic planning process, or used (by the Board) to evaluate performance. 

Proposal:    The Board would like to accept CAM goals & objectives for 2003 and use them as part of the 2003 performance review. 

Pro/Con:

• Speaking in favor of the proposal (pro) supports the Board’s acceptance of CAM goals & objectives for 2003.

• Speaking against the proposal (con) means that you do not support the Board’s acceptance of CAM goals & objectives for 2003.

D.     Subject:  CAM Investment Manager – (No attachment necessary)

Background:  A special sub-committee of the Finance Committee was established to identify an investment manager to professionally oversee the interest-generating potential of Association cash assets.  The sub-committee interviewed four (4) prospects, and recommended A. G. Edwards.  The Finance Committee supports the sub-committee recommendation that A.G. Edwards be named as the Association’s investment manager. 

Proposal:    The Board would like to accept the Finance Committee’s recommendation of A.G. Edwards as CAM’s investment manager.

Pro/Con:

• Speaking in favor of the proposal (pro) supports the Board’s acceptance of the Finance Committee’s recommendation.

• Speaking against the proposal (con) means that you do not support the Board’s acceptance of the Finance Committee’s recommendation.

E.      Subject:  ICC Space Task Force Recommendations – (Material previously provided to the Board)

Background:  In mid-2002, the Association’s Executive Director requested assistance from the ICC to review the process and procedures used to assign and schedule amenity space, and to make recommendations for improvement.  An ICC-appointed special task force was appointed that subsequently and methodically made a very comprehensive review.  While the final report was completed in December 2002, the task force did not present their recommendations to the Board until earlier this month.  With few exceptions, the recommendations have been accepted.  The Board now proposes to formally accept the task force recommendations and to subsequently ask the ICC to appoint a new task force to work with management on the process and procedures necessary to implement the recommendations.

Proposal:    The Board would like to accept the ICC Space Task Force’s recommendations with noted exceptions.

Pro/Con:

• Speaking in favor of the proposal (pro) supports the Board’s acceptance of the ICC Space Task Force’s recommendations with noted exceptions, and the intent to appoint a second ICC task force to develop implementation procedures.

• Speaking against the proposal (con) means that you do not support the Board’s acceptance of the ICC Space Task Force’s recommendations, and do not support the intent to appoint a second ICC task force to develop implementation procedures.

X.        Adjournment