AGENDA FOR THE
SUN CITY HILTON HEAD BOARD OF DIRECTORS MEETING

January 29, 2004
Pinckney Hall
10:00-Noon

 I.                   Call to Order – Fred Fochtman

 II.                 Introduction/Welcome/Quorum – Fred Fochtman

 III.      Explanation of Meeting Format – Fred Fochtman

IV.       Consent Agenda **

A.      UWC:  Approval of 2004 Nominating Committee Charter – Policy No. 0311.1

B.      UWC:  Establishment of a Fitness Advisory Committee – Policy No. 0311.2

C.      UWC:  Approval of Appellate Guidelines for Covenants Rulings that are Appealed to the Board – Policy No. 0311.3

D.      UWC:  Establishment of Parameters for Obtaining Association Records, Reports & Official Documents – Policy No. 0311.4

E.      UWC:  Approval of Residents’ Charging Guest Fees (At Prevailing Rates) Against Golf Package – Policy No. 0312.2

F.      UWC Approving Mail-in Ballots for Neighborhood Elections – Policy No. 0312.5

            **Board Secretary will have a copy for reference

 V.         Prior Minutes – Approval of minutes from October 23, 2003 meeting

 VI.            Financial Overview – Kim Burgess

 VII.            Executive Director’s Report (by exception) – Steve O’Donnell        

 VIII.            Committee Reports

A.            Finance Committee Report  - Fred Fochtman
B.            Resident Communication Committee – Perry Molinaro
C.              Modifications Committee – Al Thomas
D.              Covenants Committee – Kay Brower
E.              Golf Advisory Committee – Al Burfeind
F.               Interclub Council – Don Avedon
G.            Business Technology Committee – Bob Rasmussen
H.            Property & Grounds Committee – Ted Reddy
I.            Volunteer Recognition Task Force – Ed Wiler
J.            Nominating Committee – Al Reuben
K.            Elections Committee – Clint Young

IX.       Old Business

A.        Board of Directors’ 2003 Goals & Accomplishments – Presentation by all Board Members

B.         Subject:  Golf Cart Rule Changes in Community Rules

                        Background:  Background:  Current Community Rules state:  "While the Community Association does not ask for it, by law, both a valid driver's license and proof of financial responsibility (insurance) are required to drive a golf cart in Sun City Hilton Head."  There are other portions of Rules that don't fully explain what is, or what is not required if a golf cart is stopped by Association Security, and the somewhat ambiguous language has caused confusion among residents and staff.  In addition to the need to clarify existing Rules language, the Board feels strongly that all golf carts operating within the community should be registered with the Association, in the same manner as regular motor vehicles and that proof of insurance should be produced as part of the registration process.  Following a date-specific registration and "grace" period, golf carts not displaying the Association's registration decal would be subject to sanction as a violation of Community Rules.

                        Proposal:  (1)Amend existing Community Rules to clarify that Association Security WILL ASK to see a driver's license and proof of insurance when stopping a golf cart for a traffic violation; and that failure to produce those documents within 5 business days after being stopped will result in the golf cart owner being cited for a violation of Community Rules.  (2) Further, Community Rules would be amended to require all golf carts operating within the community to be registered with the Association; that proof of insurance be shown as part of the registration process; and that an Association registration decal must be prominently affixed to the upper center of the golf cart windshield.  Note:  Management will be tasked to provide the new & revised text that will reflect these changes to the Rules.

                        Pro:  Means that you support amending Community Rules as proposed above.

                        Con:  Means that you do not support amending Community Rules as proposed above.

X.         New Business

            A.               Subject:  Business & Government Affairs Committee

                        Background:  In the November 2003 "Report on Strategic Planning, issued by the Master Plan Committee, one of the many recommendations adopted by the Board was to establish a Government & Business Affairs Committee as a permanent standing committee of the Board.  The Board proposes to officially charter this committee, and intends to appoint residents Phylis Giglinto and Joe Fragale as co-chairs.

                        Note:  Since this action formalizes the manner in which a previously adopted recommendation is carried out, no audience participation is required.

            B.            Subject:  Board of Directors’ 2004 Goals – Fred Fochtman

                        Background:  During a retreat/workshop held earlier this month, the Board created a series of goals & objectives for 2004.  The Board proposes to formally adopt those goals and objectives at this meeting. 

                        Note:  Since this action is an administrative action of the Board, no audience participation is required. An overview presentation will be provided.

XI.            Adjournment