MINUTES

SUN CITY HILTON HEAD COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING

April 24, 2003

 

1.                  Call to Order:  Ken Hull called the meeting to order.

 

2.                  Quorum:  Secretary Steve Koehl stated that there was a quorum.  Directors present were Ken Hull, Ed Wiler, Jerry McQuaid, Richard Espinoza, Steve Koehl, Margaret Johnson, and Fred Fochtman.  Mr. Fochtman replaces John Ragan as Board Treasurer and Chairman of the Finance Committee.  Steve O’Donnell, Vice President and Executive Director of CAM, and Kimberly Burgess, CAM Controller, were also present.  

 

3.                  Prior Minutes:  A motion was made and seconded to accept the minutes of the January 31, 2003 meeting of the Board, with the following amendment:

 

Under New Business, 9 (d) In the next to the last sentence, change “nays” to “yeas.”  Members Koehl and McQuaid actually voted for the proposal to ad modifications to the Vendor Decal Policy.

 

4.              Consent Agenda (**Attachments included in agenda packet are available for viewing in the Wall Street Reading Room.  Copies may be obtained through the CAM Administrative Office at the requester’s expense):  The Board Secretary, Steve Koehl, summarized each of the following consent agenda items.  These are routine housekeeping items that require acknowledgement:  a) Approval to Establish the Volunteer Recognition Task Force – Policy No. 0301.3.  b) Appointment of Fred Fochtman as Board Treasurer and Chair of the Finance Committee – Policy No. 0303.1.  c) Approval to Amend Previously Approved Encroachment Policy – Policy No. 0301.4.   d) Approval to Disband Safety Advisory Committee – Policy No. 0303.2.  e) Approval of CY03 Budgets for Attached Product and Cottage Neighborhoods – Policy No. 0303.3.  f) Approval to Establish Government and Business Affairs Task Force – Policy No. 0303.4.  g) Appointment of Ed Wiler to Vacancy on Modifications Committee – Policy No. 0304.1.  h) Approval to Establish Special Sub-Committee of Finance and Golf Advisory Committees for Potential Golf Ops Revenue Shortfall – Policy No. 0304.2. 

 

5.            Financial Report (**): Kim Burgess reviewed the financial statements for the January 1 – March 31, 2003 period.  A summary will be posted in Pinckney Hall.  Highlights include:  The actual deficit for the Community Association for the first quarter is $8K; for Golf it is ($162K).  The total variance for the quarter is ($154K). 

 

6.                   Executive Director’s Report (**):  Executive Director, Steve O’Donnell, presented the quarterly management report. 

 

7.            Committee Reports:  (**):  The following committees presented reports:  Finance Committee, Resident Communications Committee, Modifications Committee, Covenants Committee, Golf Advisory Committee, Interclub Council, Business Technology Committee, Master Plan Committee, and Property & Grounds Committee.  There was no one present to give a report for the Elections Committee.  

 

8.         Old Business - None

           

9.         New Business

A.    Attached Product Insurance Update:  The Board is still finalizing some aspects of attached product insurance coverage.  A motion was made and seconded to table this agenda item, pending receipt of additional requested information.  The motion carried unanimously.

 

B.    Volunteer Recognition Task Force:  On February 10, 2003, the Board appointed a task force to develop appropriate recognition for Sun City residents who distinguish themselves in terms of contributed efforts and achievement for their fellow residents and for others outside the community.  As chair of the task force, Ed Wiler proposed Board approval of an Award Selection Committee to carry out the activities and plans for recognition as outlined in their written proposal.  A motion for approval was made and seconded.  There was no Board discussion, and no residents signed up to speak for or against the proposal.  The motion carried.     Policy No. 0301.3

 

C.    CAM Goals & Objectives for 2003:  CAM goals & objectives are those established by the Association’s Executive Director and department managers.  While the development of CAM goals & objectives is an annual departmental exercise, they have never been formally accepted by the Board, integrated into the overall strategic planning process, or used (by the Board) to evaluate performance.  The proposal is for Board approval of CAM’s goals & objectives for 2003.  A motion to accept the proposal was made and seconded.  Resident John Bushman applauds CAM’s 2003 goals & objectives, and read a prepared statement (attached) to support his position.  Board member Jerry McQuaid feels that the goals were specific and detailed and that CAM’s goals go into far more detail than the Board goals do, making it difficult to establish linkage.  However, CAM is committed to increased linkage with the Board goals in 2004 and beyond.  President Ken Hull called for a vote.  The motion carried unanimously.  Policy No. 0304.4

 

D.    CAM Investment Manager:  The Board would like to accept the Finance Sub-Committee’s recommendation of A.G. Edwards as the Association’s investment manager.  A motion to approve was made and seconded.  There was no Board discussion, and no resident signed up to speak for or against the proposal.  A vote was called, and the motion carried unanimously.   Policy No. 0304.5

  

E.        ICC Space Task Force Recommendations:  In mid-2002, the a special ICC Task Force was appointed to review the process and procedures used to assign and schedule amenity space, and to make recommendations for improvement.  The proposal is for Board approval of the ICC Space Task Force’s recommendations (with noted exceptions), as presented in their December 13, 2002 Final Report,  and establishment of a second ICC task force to work with management to develop implementation procedures.  A motion to approve was made and seconded.  There was no Board discussion, and no resident signed up to speak for or against the proposal.  The motion carried unanimously.  Policy No. 0304.6

 

F.      Recognition of Departing Board Member:  Ken Hull presented departing Board member Ed Wiler with a plaque in recognition of his service to the Board and the Community from May 1999 through May 2003.

 

10.               Adjournment – There being no further business to discuss, the meeting was adjourned.

_____________________________

Kenneth R. Hull, President        

 

The next regular meeting of the Board will be Thursday, July 24, 2003.