MINUTES

SUN CITY HILTON HEAD COMMUNITY ASSOCIATION

BOARD OF DIRECTORS MEETING

July 24, 2003

 

1.                  Call to Order:  Fred Fochtman, new Board President, called the meeting to order.

 

2.                  Quorum:  Secretary Steve Koehl stated that there was a quorum.  Directors present were Fred Fochtman,  Jerry McQuaid, Richard Espinoza, Steve Koehl, Al Reuben, Margaret Johnson, and Glenda Morgan.  Mr. Fochtman replaces Ken Hull as President of the Board, and will dually continue to serve as Board Treasurer.  Glenda Morgan, Director of Sales, has been appointed to fill the remaining director (developer) position.  Steve O’Donnell, Vice President and Executive Director of CAM, Kimberly Burgess, CAM Controller, and Sylvia Higgins, CAM Office Manager, were also present.   Mr. Fochtman noted that this Board meeting was being broadcast live, and would be broadcast on tape delay on July 29 and August 1, both at 6:00 p.m. 

 

3.         Consent Agenda (**Attachments included in agenda packet are available for viewing in the Wall Street Reading Room.  Copies may be obtained through the CAM Administrative Office at the requester’s expense):  The Board Secretary, Steve Koehl, summarized each of the following consent agenda items.  These are routine housekeeping items that require acknowledgement:  a) Approval of Board Appointments to Covenants Committee – Policy No. 0306.2. b) Election of Fred Fochtman as Board President – Policy No. 0307.1.  c) Appointment of Glenda W. Morgan as Board Director – Policy No. 0307.2. d) Approval to Accept Golf & Finance Special Task Force Recommendations on Golf Deficit – Policy No. 0307.4.  e) Approval to Allow Passholders to Purchase Additional Rounds at Same Rate as Original Rounds for 2003 – Policy No. 0307.3.

 

            In closing, Mr. Koehl noted that, as of November 1, 2003, there will be a number of openings on Board-appointed committees.  Interested parties may pick up the necessary application forms from the CAM office. 

 

4.        Prior Minutes:  (**Attachments included in agenda packet are available for viewing in the Wall Street Reading Room): Motion was made, seconded, and approved to accept the minutes of the April 24, 2003, May 5, 2003, and June 5, 2003 meetings of the Board.  No changes were noted. 

 

5.         Financial Report (**): Kim Burgess reviewed the financial statements for the January 1 – June 30, 2003 period.  A summary will be posted in Pinckney Hall.  Highlights include:  There was a significant increase in revenues for the first 6 months, due to an increase in the annual assessment, and increased sales/closings volume.  The 6-month deficit is greater than budgeted, due to significantly higher insurance premiums and F&B.  In the second half, CAM anticipates that expenses will be slightly higher than budgeted, and revenues will be slightly lower than budgeted.  Golf has experienced decreased revenues during the first half, because of inclement weather and less-than-projected annual passholders. Golf Ops expenses are lower than budgeted.  

 

6.                  Executive Director’s Report (**):  Executive Director, Steve O’Donnell, presented the quarterly management report. 

 

7.         Committee Reports:  (**):  The following committees presented reports:  Finance Committee, Resident Communications Committee, Modifications Committee, Covenants Committee, Golf Advisory Committee, Interclub Council, Business Technology Committee, Master Plan Committee, Property & Grounds Committee, and the Volunteer Recognition Task Force.   

 

            For the record, Steve O’Donnell asked that the minutes reflect the Board’s previous acknowledgement that the work of the Volunteer Task Force be extended, so that they could implement the first-year program.  The Board concurred.  Mr. Wiler was appreciative of the gesture and suggested that the Board may want to consider adding permanency to this group in the future.  Mr. Wiler’s suggestion was noted. 

 

8.         Old Business - None

           

9.         New Business - None

 

10.              Adjournment – There being no further business to discuss, the meeting was adjourned.

_____________________________

Frederick A. Fochtman, President        

 

The next regular meeting of the Board will be Thursday, October 23, 2003.