MINUTES

MEETING OF THE BOARD OF DIRECTORS

SUN CITY HILTON HEAD COMMUNITY ASSOCIATION

April 29, 2004

 

I.                   Introduction/Welcome/Quorum:  Ken Hull established a quorum; Board Treasurer Fred Fochtman was not present. Other attendees were Jerry McQuaid, Board Vice President; Steve Koehl, Board Secretary; Directors-at-Large Glenda Morgan, Richard Espinoza, and Al Reuben; Bob Pfeffer, Interim Executive Director; Kim Burgess, CAM Controller; and Sylvia Higgins, CAM Office Manager.

 

Ken Hull announced the following 4/28/04 election results:  1) Blue Heron Village: Clint Young, Representative; Margaret Girffin, Alternate Representative.  2) Hampton Village:  Don Hubsch, Representative; Jean Quigg, Alternate Representative.  3) Stratford Village:  Ira Kirschner, Representative; Ed Kaponer, Alternate Representative.  Additionally, Jerry McQuaid, incumbent Resident Director, was re-elected to his seat, and Karen Pacifico was elected to the seat being vacated by Resident Director Steve Koehl.  Mr. McQuaid and Ms. Pacifico will be officially seated at the June 25, 2004 Organizational Meeting. 

 

Ken Hull presented departing Resident Director Steve Koehl with a plaque in recognition of his service to the Board and the Community from June 2002 to June 2004.  

 

II.                Call to Order/Explanation of Meeting Protocol:  Board President, Ken Hull, announced that this Quarterly Meeting would be re-telecast on May 3 at 2:00 pm and again on May 4 at 6:00 pm. The format for the open Board Meeting includes an opportunity for resident members to voice their opinion on agenda topics to be acted upon.  Individuals must identify themselves and their position on the agenda topic to Sylvia Higgins, CAM Office Manager before the meeting.  The audience was reminded that Board Members and Management would remain after the meeting is adjourned to answer questions related to the Community Association only.

 

III.             Minutes of the Previous Meeting:  Motions were made, seconded and approved  to accept the minutes of the January 29, 2004 Board  Meeting as written.

 

IV.              Consent Agenda:  (**Attachments included in agenda packet are available for viewing in the Wall Street Reading Room.  Copies may be obtained through the CAM Administrative Office at the requester’s expense):  Secretary Steve Koehl summarized each of the following consent agenda items.  Policy No. 0402.1 – Approval to Amend Quorum Requirements for Neighborhood Meetings.  Policy No. 0402.2 – Establishment of a Neighborhood Committee for Palmetto Place. Policy No. 0402.3 – Establishment of a Neighborhood Committee for Willow Brook Village. Policy No. 0402.4 – Appointment to Vacancy on Modifications Committee. Policy No. 0403.2 – Acknowledgement of Developer Appointment of Ken Hull to Board President. Policy No. 0403.3 – Approval to Add Two Members to Government & Business Affairs Committee.  Policy No. 0403.1 – Approval to Charter Strategic Planning Committee.

 

V.                 Financial Overview (**): Kim Burgess reviewed the financial statements for the first quarter of 2004.  A new Board-requested format was used. A summary will be posted in Pinckney Hall.

 

VI.              Executive Directors Report (**):  Interim Executive Director, Bob Pfeffer, presented the quarterly management report.   

 

VII.           Committee Reports (**):  The following committees presented reports:  Finance, Resident Communication, Modification, Golf Advisory, Interclub Council, Business & Government Affairs, Fitness Advisory, Nominating, and Elections.  There was no one present to give reports for Covenants or Property & Grounds.  Bob Rasmussen gave a special report on the barcode project.    

 

VIII.        Old Business: 

A.            Amendment to Golf Cart Registration Process:  Proposal (1) as stated was to define the location for the registration decal to indicate that the decal would be placed as close as possible to the lower left-hand corner of the windshield, except that where necessary, an alternate permanent location would be identified by Security.  Proposal (2) as stated was to stipulate that golf cart registration decals would not have expiration dates and need not be re-registered, except in cases of transfer of ownership.  Proposal (3) stated that citations would stand against the golf cart registrant.  Proposal (4) stated that homeowners would have 30 days after the purchase of a golf cart to register it.  Resident Board Member, Steve Koehl, countered the proposed amendment with language that would include rental situations and eliminate any mention of the location of the golf cart decal, leaving the application location detail to management and Security.  A motion was made and seconded to approve Mr. Koehl’s proposed amendment.  There was no discussion.  The following motion was unanimously approved by the Board:

 

It shall be a Community Rule that any golf cart or golf car being operated on the Common Area within the community be registered with the Association; that the individual responsible for such golf cart or golf car shall register it within 30 days of assuming such responsibility; that proof of insurance be shown as part of the registration process; that such registrations need not be renewed so long as the party responsible for the vehicle does not change; and that Association citations in connection with operation of a golf cart or golf car stand against the registrant of that vehicle (Policy No. 0404.2)

 

IX.              New Business:

A.            Presentation of Revised Amenity Program (**):  Ken Hull and the Resident Directors gave a presentation on the history of the amenity program, the changes recommended by the Resident Directors based on resident input, and the revised program as agreed upon between Ken Hull, the Resident Directors, and Pulte.  The end result is that the revised amenity plan (subject to future review and/or additional changes) is as follows:  2004:  Argent III Recreation Center, Pinckney Hall Storage Area, 2 Additional Tennis Courts.  2005: No additions.  2006:  Crafts Building Expansion, Activity Center (18,000sf), 2 Additional Tennis Courts, 4 Additional Bocce Courts.  2007:  Additional 9 Holes at Hidden Cypress.  2008:  Fitness Expansion. 

 

X.                 Adjournment:  There being no further business, the meeting was adjourned.

 

 

___________________________________

Ken Hull, President

 

The next regular meeting of the Board will be Thursday, July 29, 2004.