Resident Communication Committee
4:00 p.m. January 18, 2006
Hidden Cypress

Meeting minutes by Bea Boockholdt

Present:  Barbara. Wells – acting Chairperson, Holly.Field, Bea Boockholdt, Bob Rasmussen, Steve Koehl, Hal Dutton, Eddy Rayford , Al Reuben          

Absent: Perry Molinaro, Bruce Tennant, Richard Vetter, Irene Hawkins   

NOTE: 2 attachments: Broadcast Technical Group + Broadcast

Barbara opened the meeting. Minutes for Dec. 14^th meeting were approved as corrected.

Subcommittee Reports

Publications:  Holly reported the March SunSations issue will have a new look.  The announcements to be made at the Forum Club on 1-27-06 by the new Pulte South Carolina divisional president Scott Middleton will be published in the Feb. issue.

Telephone directory & maps: Bob said new phone directories will be delivered in March. It was suggested that the community do more than 1 addendum a year since growth is so rapid.  The Directory may become available on the new website.  New community map came out in December. An enhanced version was in the Jan. SunSations.

NewComers’ Welcoming Group: Bea reported that in Dec. 05 the group greeted 115 new residents from 66 homes,. Held 2 coffees with 39 attendees.

2005 Year End Report :the group greeted 1328 new residents (an increase of 428 from 2004) from 756 homes (an increase of 231 from 2004) homes. Held 45 coffees with 834 attendees from 487 homes.

Welcome New Residents column was discussed. The column is getting too big reports the SunSations staff. Some double name owners have been deleted from the column due to lack of space.  These deletions will get inserted in some later column. To make further space, corrections will no longer be in.

Residents moving within Sun City will no longer be in the column. It was suggested that all information in the column be in same size print, making the names “bold”.       A notice will be inserted on the column’s last page stating all corrections will take place in the next phone book or its addendum. The residents are responsible that the information they provide CAM is clearly printed.  It has been suggested that a data entry person be found to transfer the residents’ information from the NC’s card to column format.

At the Feb. 15 meeting all RCC members will be given a set of this group’s handout to review the information. All packets will be returned to Bea. Bea said that this group gets NO funding from CAM with the exception of free printing. Packet inserts often include (as available): area maps, Red Cross Emergency cards, Newcomers’ booklet from the Island Packet, the Learning Exchange handout. 

Bea has been instructed to bring cost figures for projected needs of local area maps , that maybe funding could be provided by CAM in the future.

Broadcast Technical Group: Bob R. gave a detailed report (see attachment here).

Broadcast: Barbara W. gave a detailed report, (see attachment to here). It was suggested that a recruitment notice be added at the end of each programming.

Websites:  Steve Koehl’s unofficial website continues until the new website is successfully on line. Paul Shane, the new ‘official’ Website Coordinator will be asked to join the RCC in a non voting capacity. Website classes are being conducted for various groups within Sun City now, many glitches are being found.  Paul will be asked to meet and discuss new website with the RCC two(2) weeks after the Feb. 15^th meeting.

Next Meetings:  Meetings to be held at Hidden Cypress at 4PM: the third Wed. of each month as follows:  Feb. 15, Mar. 15, Apr. 19, May 17, Jun 21, Judy 19, Aug. 16, Sept. 20,Oct. 18, Nov. 15,& Dec. 20.