UNANIMOUS WRITTEN CONSENT IN LIEU OF A MEETING
OF THE SUN
CITY HILTON HEAD
COMMUNITY
ASSOCIATION BOARD OF DIRECTORS
The undersigned, being all of the duly elected or
appointed directors of the Sun City Hilton Head Community Association, Inc.
(“Association”), hereby unanimously consent to and adopt the following
resolution as the action of the Board of Directors of the Association hereby
direct that this written consent to such action be filed with the minutes of the
proceedings of the Board of Directors of the Association and in the
Association’s Book of Policy Resolutions:
RESOLUTION CHARTERING THE
TECHNOLOGY ADVISORY COMMITTEE
Policy No. 0703.7
WHEREAS,
Section 5.1 of the Bylaws of the Sun City Hilton Head Community Association,
Inc., empowers the Board of Directors (“Board”) to appoint committees of the
Board; and
WHEREAS,
the Board desires to appoint a Technology Advisory Committee whose purpose shall
be to assist and advise the Board and Management in developing and implementing
an information technology infrastructure including voice and data communications
at Sun City Hilton Head; and
WHEREAS,
as part of its charter, the Board delegates authority to the Technology Advisory
Committee to 1) assess current and future needs relating to information systems,
including the potential for expansion or modification thereto; 2) perform
cost-benefit assessments relating to the acquisition or modification of existing
or proposed information systems, and 2) propose a plan that justifies a timely
and cost-effective transition of new and replacement capital assets pertaining
to an improved information systems program and voice and data communication
network; and
BE
IT FURTHER RESOLVED that the Technology Advisory Committee shall consist of
seven (10) members, who shall serve staggered terms. The Community Association shall have the Executive Director
as its representative functioning as liaison to assist the Committee with its
chartered duties and responsibilities; and
BE
IT FURTHER RESOLVED that the Technology Advisory Committee shall follow established Board Policy for the
appointment and re-appointment of Committee Members; and
BE
IT FURTHER RESOLVED that the Committee shall elect any Officers it deems
appropriate and necessary at the first organizational meeting, and annually
thereafter; and, in so doing, notify the Board accordingly; and
BE
IT FURTHER RESOLVED that the Members of the Committee shall serve a term of two
(2) years or until their successors are appointed by the Board, unless they are
earlier removed by a vote of a majority of the Board; and
BE IT FURTHER RESOLVED that the Technology Advisory
Committee shall have the ability to appoint sub-committees in order to
accomplish their work within the scope of their Board-Appointed Committee
charter; and
BE
IT FURTHER RESOLVED that the Technology Advisory Committee shall meet at least
once each quarter and/or at such other times as the Chairperson calls meetings;
and
BE
IT FURTHER RESOLVED that the Chairperson shall, if and to the extent possible,
give all Members of the Committee at least four (4) business days’ notice of
the time and place of any of the Technology Advisory Committee. Such notice may be in person, by
telephone, by mail, or by electronic means, and the quorum for each meeting
shall be a majority of the Members of the Committee; and
BE
IT FURTHER RESOLVED that all meetings will be conducted in “Open” format,
except when in Executive Session, to allow residents to attend; and that such
participation format for resident attendees be defined by the Committee during
the first organizational meeting; and
BE
IT FURTHER RESOLVED that minutes shall be kept for all Technology Advisory
Committee meetings. All
communication to the Board shall be in writing, signed by the Chairperson or
secretary of the Committee, and delivered to the Board by the Chairperson or
secretary; and
BE
IT FURTHER RESOLVED that the Committee shall be expected to regularly
communicate and provide feedback to the Board of Directors, and to provide both
written and verbal reports of Committee action at the Regular Quarterly meetings
of the Board of Directors. Minutes,
reports, and recommendations shall be submitted to the Board of Directors in
writing no later than ten (10) business days prior to a regular Board meeting.
The undersigned by affirming
their signatures hereto, hereby consent to, authorize, and approve of the
foregoing resolution in their capacity as the Board of Directors of the
Association this ______th day of March 2007.
BOARD OF DIRECTORS:
____________________________
____________________________
Alvin
B. Reuben, President Robert
C. Hooper, Jr., Vice President
____________________________
____________________________
James
L. Mauck, Jr., Treasurer Jo
Stephey, Secretary
____________________________
____________________________
Jon
Cherry, Director
Glenda W. Morgan, Director
____________________________
Mark
D. Taylor, Director
3/5/07
Adopted by Unanimous Written Consent, Ratified April
26, 2007.
